New job Temporary Recording Technician in Colorado | 2021

Responsible for the integrated process to record, preserve and index all documents, as set by statutory mandate, which establishes legal rights to property, as well as the issuance and registration of marriage licenses and certificates and cash management associated with revenues and fees as required by law.

• Examines and analyzes legal documentation submitted for land record recording including deeds, land surveys, plats, UCC filings and liens, ensuring accuracy and enforcing compliance with appropriate statutory regulations. Assesses and collects all associated fees as required by law, and performs self-audit and reconciliation on a daily basis.
• Issues marriage licenses and registers marriage certificates. Uses judgment and enforcement authority, either independently or under supervision, to accept or reject legal documentation based on determination of compliance as dictated by state statutes, legislative mandates and administrative directives. Advises clients on requirements associated with compliance, making recommendations on a particular course of action to those failing to comply.
• Executes quality assurance measures in reviewing the integrity of all recorded documents, adhering to permanent preservation guidelines as required by state statutes, legislative mandates and administrative directives. Ensures all records conform to indexing standards and legislative deadlines for public review and research, working to resolve any quality problems or inconsistencies.
• Assists the public in person, by phone, through electronic media, and in writing regarding recording, marriage license, and record copy and search procedures and requirements. Works to resolve complex transactions, utilizing negotiation and problem resolution skills with sensitivity to the clients' needs and expectations.
• Achieves significant expertise with related records management equipment, practices, policies, standards and/or procedures. Provides input regarding new projects, equipment evaluation, production and quality standards.
• Serves as a liaison between Clerk & Recorder's Office, representatives of business and industry, trade and professional associations and clients. Provides or disseminates information, both orally and in writing, regarding statutory changes and/or policy modifications.
• Serves as a representative of the designated election official when required, fulfilling all roles and/or tasks as assigned. As directed, assists in other departments and/or with County-wide events.
• Contributes to team effort by helping to achieve departmental goals.
• Assists with election duties as required.
• Performs other duties as required.

• U.S. citizen; registered to vote in Colorado; sworn as agent of Clerk & Recorder's Office to discharge the duties conveyed by CRS 42-1-210.
• High School diploma or equivalent required. Additional post-secondary coursework and/or training in land records, public records, legal, accounting and/or government preferred.
• Two (2) years of progressively responsible experience in a public contact environment, involving explanation of policies and/or procedures.
• Minimum typing speed of 35 wpm.
• Strong problem-solving, reasoning, negotiation and communication skills required.
• Ability to establish and maintain constructive and cooperative interpersonal relationships. Ability to perform computations for fee assessments associated with land record and marriage license laws and regulations; proficiency in cash management required.
• Capacity to commit to and take action, even in uncertain situations, making sound and timely decisions necessary to ensure compliance with laws, regulations, directives, and associated policies.
• Ability to set goals and priorities for specific tasks and assignments; remains open to change and new information; effectively deals with pressure and ambiguity.
• Proficiency in Microsoft Office including Word, Excel and Outlook required.
• Maintain regular and punctual attendance.
• A criminal background investigation and driver's license check are required and are subject to periodic review as per El Paso County and Office policies. Must pass conditional post offer drug screen.

• Must possess and maintain a valid Colorado Driver's License.

Duties are primarily performed in an office environment; some travel may be required. This is a temporary position typically not to exceed five (5) months.

This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position.

APPLICATIONS MUST BE FILED ONLINE AT: http://www.elpasoco.com For inquiries please call: 719-520-7401.

Each applicant is considered only for the current vacancy indicated on your application. It is the responsibility of the applicant to monitor any future openings and to submit a separate application for each position. Incomplete applications will not be considered. Any new employee and rehires must provide documentation of authorization to work as required by the Immigration Reform and Control Act of 1986 (PL99-603).

EL PASO COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER