New job District Director in Flagstaff, AZ 86001
Company : Coconino County, AZ
Salary : $49,407 a year
Location : Flagstaff, AZ 86001
The District Director position is the Executive Assistant and direct support for the Elected County Supervisor and may be asked to represent the assigned Supervisor at community or chapter meetings or forums.
Under general supervision performs varied administrative work of moderate difficulty supporting the activities of a member of the Board of Supervisors; performs related work as required or assigned.
Please Note: Candidates should possess excellent organization, prioritization, scheduling, and communication skills along with a positive disposition. This position may require some evening and weekend work. This position is based in Flagstaff.
- Schedules and controls appointment calendars
- Develops, plans, and coordinates various internal and external public information activities
- Receives calls and assists constituency in all realms of inquiries, referrals to emergency services and general assistance, inter-departmental referrals, and general County information
- Composes articles, stories, bulletins, booklets, and news releases, and other County publications
- Formats, composes, and types correspondence, speeches, and other documents from written drafts and dictating equipment of routine, complex, and confidential matters
- Takes and transcribes minutes at various meetings
- Responds to citizen's request for information and communicates directly with information/solutions to the citizen
- Receives and tracks citizen inquires/complaints for a member of the Board of Supervisors and communicates citizen complaints to elected or appointed officials, and ensures that appropriate responses are disseminated
- Coordinates special activities such as community meetings, public ceremonies, community outreach events, recognition and appreciation programs, and special events
- Conducts research and performs special assignments
- Handles all travel arrangements and reimbursements
- Schedules gathers materials and prepares agenda for various meetings
- Prepares reports and maintains various financial/accounting functions to include district discretionary funds, council accounts, and procurement card reports
- Establishes and maintains complex filing systems
- Exercises discretion and judgment on minor administrative decisions
- May supervise and train subordinate staff
- May attend meetings/events to represent Supervisor
- Handles sensitive and confidential information for the elected official
Essential functions of this position include but not limited to: driving; working with and around others; dealing with interruptions from phones and requests from the public; repetitive motion (hand-wrist and elbow-shoulder) for computer input; vision-acuity (near) for computer screen; speech (ordinary conversation) for communicating with the public, staff, and Supervisors; touch (finger dexterity) for computer input, etc.
Five years of progressively responsible administrative experience; or any combination of training and which demonstrates the desired knowledge and skills.
The ideal candidate should have strong customer service, administrative experience, writing, and interpersonal skills to communicate with constituents and County staff to resolve neighborhood issues in District 2. The ideal candidate should be independent and possess the ability to multi-task.
Preferred Qualifications: Associates or Bachelor's degree; three years of progressively responsible administrative experience; proficient in Microsoft Word, Excel, PowerPoint, and Outlook software systems; accounting skills for working with travel reimbursement and discretionary funds; strong writing skills; project management; knowledge of Navajo, Hopi and County governments; public speaking; background in Political Science. Experience coordinating and communicating with working groups; excellent phone skills. grant writing, and experience working with social media. Bilingual.
This position is At-Will.
This position is exempt from overtime.
- Considerable knowledge of:
- Business English, spelling, arithmetic, punctuation and grammar
- Office practices, procedures, and equipment, including computers
- The resources available for resolution of matters of public concern
- Working knowledge of:
- County departments, services, political structure and intergovernmental processes
- Open Meeting Law
- Skill in:
- Use of Microsoft programs and products (Word, Outlook and Excel), computer systems and other office machines
- Researching and compiling data
- Ability to:
- Effectively prioritize and control meeting calendars
- Compose correspondence dealing with complex matters
- Exercise sound independent judgment on minor administrative matters
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with department directors, administrators, employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
- Define problems, collect data, establish facts and draw valid conclusions
- Work the days and hours necessary to perform all assigned responsibilities and tasks