New job Administrative Assistant in Georgia

Administrative Assistant, Atlanta, GA

SUMMARY

Performs a variety of routine secretarial and administrative tasks for a Division or Organization Unit of the Centers for Disease Control and Prevention (CDC).

ESSENTIA L DU TIES AND RESPONSIBILITIES

Includes the following (Other duties may be assigned):

• Manage appointment and meeting schedule for the Division and/or organization unit served and refers non-routine requests to appropriate CDC managers or staff.
• Prepare correspondence letters and emails in response to inquiries and other day-to-day activities.
• Controls mail and assures timely staff response; may send form letters and ship exhibit materials.
• Maintain office files and collects information from the files or staff for routine inquiries on office program(s) or periodic requests.
• Respond to incoming calls and route to the appropriate individuals based on the organization's procedures, and protocol.
• Process internal and external visitors' travel and security clearance requests in accordance with the federal guidelines and CDC operating systems.
• Coordinates, prepares, tracks, and provides advice and direction for standard travel orders, vouchers, and training requests.
• Use established procedure and CDC's automated travel system, complete all travel arrangements for CDC staff members, and process travel vouchers.
• Provide support for the Division and Branch staff by developing spreadsheets and databases for tracking and analyzing functions such as personnel, procurement, inter-agency agreements, and travel-related activities.
• Provide the Division and Branch staff with materials and data which will facilitate accurate and precise decision-making for which they are responsible, including meetings and conferences.
• Maintain, coordinate, and track all procurements and travel for the Division and Branch staff and forward to the appropriate management staff on a weekly basis.
• Coordinates meeting logistics to include but not limited to creates name/tents/badges, schedule room, send out meeting invites, prepares agendas and compile background materials, and take meeting notes/minutes for routine meetings.
• Requisition supplies, printing, maintenance, or other services, and assist with copying, scanning, and faxing documents.
• Documents and distributes communications by senior staff. Initiates, plans, and coordinates communication among Division or Branch staff to ensure and facilitate the timely flow of information and results of activities.
• Assists with in/out processing of contract and staff, and coordinates personnel and administrative forms and forwards for processing.
• Provides support for multiple managers and/or backup for multiple programs when other administrative support staff are absent or have peak workload.
• Consistently provides responsive service to internal/external customers that support customer and program requirements.
  

SUPERVISORY/MANAGEMENT AUTHORITY

• No supervisory/management authority.
  

EDUCATION and/or EXPERIENCE

• Requires a high school diploma; Associates degree or higher preferred.
• Minimum of 3-5 years of experience of administrative experience.
• Zoom or Zoom Gov experience preferred.
  

KNOWLEDGE, SKILLS AND ABILITIES

• Proficient in Microsoft Office applications
• Ability to manage multiple high-priority assignments
• Possess excellent communication and organizational skills with the ability to multitask, set priorities, and meet deadlines
  

WORK ENVIRONMENT

• Work is conducted in a climate-controlled office environment.
• The environment may require prolonged sitting, prolonged standing, and light lifting up to 20 lbs.

Join the team who values your skills and expertise. Cherokee Nation Operational Solutions (CNOS) provides professional services and innovative products to federal and commercial clients. CNOS helps you make the most of your skills by taking a personalized approach to solving clients' toughest challenges. This approach gives customers the support they deserve and the quality they expect from a team that can handle every detail – a team of experts, like you.

Cherokee Nation Operational Solutions is part of Cherokee Federal – a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation's mission around the globe for more than 60 federal clients. For more information, visit cherokee-federal.com .

Cherokee Federal is a division of Cherokee Nation Businesses, the economic engine of Cherokee Nation, the largest Native American tribe in the U.S. As a trusted partner, the Cherokee Federal team of companies manages nearly 1,000 projects of all sizes across the construction, consulting, engineering and manufacturing, health, and technology portfolios.

Since 2012, our team of companies has won more than $5 billion in government contracts. Our 3,000+ employees work in 26 countries, 50 states and 2 U.S. territories.

Why Cherokee Federal? Visit cherokee-federal.com to learn why you should join our team! Â