New job City Clerk in Minnesota | 2021

City Clerk

Company : City of Eagan
Salary : $90,648 - $114,832 a year
Location : Minnesota

Full Description

About Eagan:
City Clerk
Salary: $90,648 - $114,832 Annually
Full-Time, Exempt, Benefit Eligible
The City of Eagan is seeking an inclusive and responsible leader for our open City Clerk position.
This position independently performs and is responsible for all City Clerk, administrative, and other activities for the City. The incumbent will oversee City Clerk functions, including election administration and data practices, along with coordinating purchasing, insurance, and other functions as assigned.

CLICK HERE to view the City Clerk Job Profile and hiring timeline

Application Deadline:
Friday, April 9th at 4:30pm (CST)
Job Summary:
  • Manages and issues business licenses
  • Oversees license compliance issues
  • Manages elections and voter registration, including resolution of voter questions and concerns
  • Supervises City-wide records management
  • Acts as the City’s Data Compliance Official, coordinating citywide responses to data practice requests
  • Coordinates the publication of legal notices
  • Administers the City’s purchasing program
  • Manages the City’s comprehensive property, casualty, and liability insurance program
  • Supervises, directs, and trains the City’s two Administrative Assistants. Assists Finance Department with coordination of utility billing receipting. Manages phone and counter coverage
  • Hires, trains, supervises, and assigns duties of approximately 350 election judges and makes determinations on the proper staffing allocations to meet the City’s election needs
  • Performs a variety of supervisory tasks including interviewing candidates, selecting the person(s) to be hired (with Council approval), determining work assignments, scheduling, conducting performance appraisals, and disciplinary matters
  • Serves as administrative hearing officer and makes final determinations on the City’s behalf for license, repeat service call, and dangerous/potentially dangerous dog cases
  • Manages ordinance amendment requests (researches issue, prepares Council packet information, and coordinates with City Attorney on the City’s behalf to draft the amendment)
  • Manages special assessment billing and certification for false alarms, code enforcement violations, and diseased tree violations
  • Tracks legislative actions and recommends ordinance amendments, when needed, to comply with new legislation
  • Prepares and manages the City Clerk division’s budget
  • Manages the City’s special event permitting process. Serves as the primary communicator on the City’s behalf with constituents requesting special event permits
  • Communicates orally and in writing with the City Council on matters pertaining to elections, licensing, City Code, data practices, etc.
  • Other duties as assigned
  • Bachelor’s degree in business, accounting, public administration, or closely related field
  • Minimum of two years of experience as a City Clerk or comparable administrative position
  • Minimum of two years of experience in municipal elections
  • Thorough knowledge of Minnesota election laws, regulation, and process
  • Excellent written and oral communication skills
  • Basic understanding of municipal government
  • Knowledge of the Minnesota Government Data Practices Act
  • Must be able to perform all essential position functions under the working conditions as described

  • Five or more years of experience working for a municipal government
  • Experience supervising municipal elections
  • Certification by the Minnesota Clerks and Finance Officers Association as a Minnesota Certified Municipal Clerk


Knowledge of:
  • The methods, techniques, and equipment used in election administration
    Minnesota election laws and requirements
  • Codification processes related to City Code
  • Minnesota Government Data Practices Act

Skilled In:

  • Oral and written communications including research and preparation of reports and studies
  • Creating and maintaining effective working relationships
  • Communication with the public and elected officials
  • The use of tools and equipment associated with the work

Ability To:

  • Effectively manage workloads and time commitments of self and division employees
  • Deescalate stressful situations with the public
  • Perform occasional physical labor, including the movement of election equipment
  • Develop and maintain positive and effective working relationships with other City department personnel, residents, volunteer groups and other professional peers
  • Supervise, train, and motivate personnel
  • Delegate work responsibilities and monitor quality control
  • Independently identify problems, evaluate reasonable responses, and implement effective action
  • Perform research, assemble information, and prepare reports and studies
  • Exercise initiative, discretion, and independence of judgment
  • Work effectively under pressure and to competently handle a number of different tasks in a single period of time
  • Plan and perform duties with minimal supervision and maintain excellent working relationships

  • Receptionist function and its assigned staff
  • Two Administrative Assistants
  • 350+ Election judges
  • Activities may be hectic and stressful at times
  • Position requires in-person, written, and telephone contact with wide variety of individuals
  • Work hours and schedules: Normal hours of the position are 8:00 a.m. to 4:30 p.m., Monday through Friday. During elections, in particular, evening and weekend hours will be required

Located in the Twin Cities metro area, Eagan is home to about 68,000 people. The City operates under a Council-Administrator form of government, employing 250 regular full-time employees, and up to 400 seasonal and part-time employees. Regarded as a great place to live, work and play, the City of Eagan prides itself on exceptional customer service and employs a stable workforce with experienced and professional staff. Areas of employment include finance, engineering, law enforcement, fire safety, parks and recreation, forestry, public works and utilities, community development, sports and fitness, arts and preschool education, etc. Visit our website to learn more at!

The City of Eagan is an Equal Opportunity Employer

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Source : Indded