New job City Clerk in Minnesota | 2021

• Manages and issues business licenses
• Oversees license compliance issues
• Manages elections and voter registration, including resolution of voter questions and concerns
• Supervises City-wide records management
• Acts as the City’s Data Compliance Official, coordinating citywide responses to data practice requests
• Coordinates the publication of legal notices
• Administers the City’s purchasing program
• Manages the City’s comprehensive property, casualty, and liability insurance program
• Supervises, directs, and trains the City’s two Administrative Assistants. Assists Finance Department with coordination of utility billing receipting. Manages phone and counter coverage
• Hires, trains, supervises, and assigns duties of approximately 350 election judges and makes determinations on the proper staffing allocations to meet the City’s election needs
• Performs a variety of supervisory tasks including interviewing candidates, selecting the person(s) to be hired (with Council approval), determining work assignments, scheduling, conducting performance appraisals, and disciplinary matters
• Serves as administrative hearing officer and makes final determinations on the City’s behalf for license, repeat service call, and dangerous/potentially dangerous dog cases
• Manages ordinance amendment requests (researches issue, prepares Council packet information, and coordinates with City Attorney on the City’s behalf to draft the amendment)
• Manages special assessment billing and certification for false alarms, code enforcement violations, and diseased tree violations
• Tracks legislative actions and recommends ordinance amendments, when needed, to comply with new legislation
• Prepares and manages the City Clerk division’s budget
• Manages the City’s special event permitting process. Serves as the primary communicator on the City’s behalf with constituents requesting special event permits
• Communicates orally and in writing with the City Council on matters pertaining to elections, licensing, City Code, data practices, etc.
• Other duties as assigned

• Bachelor’s degree in business, accounting, public administration, or closely related field
• Minimum of two years of experience as a City Clerk or comparable administrative position
• Minimum of two years of experience in municipal elections
• Thorough knowledge of Minnesota election laws, regulation, and process
• Excellent written and oral communication skills
• Basic understanding of municipal government
• Knowledge of the Minnesota Government Data Practices Act
• Must be able to perform all essential position functions under the working conditions as described

• Five or more years of experience working for a municipal government
• Experience supervising municipal elections
• Certification by the Minnesota Clerks and Finance Officers Association as a Minnesota Certified Municipal Clerk

KNOWLEDGE, SKILLS, AND ABILITIES

• The methods, techniques, and equipment used in election administration
  Minnesota election laws and requirements
• Codification processes related to City Code
• Minnesota Government Data Practices Act

Skilled In:

• Oral and written communications including research and preparation of reports and studies
• Creating and maintaining effective working relationships
• Communication with the public and elected officials
• The use of tools and equipment associated with the work

Ability To:

• Effectively manage workloads and time commitments of self and division employees
• Deescalate stressful situations with the public
• Perform occasional physical labor, including the movement of election equipment
• Develop and maintain positive and effective working relationships with other City department personnel, residents, volunteer groups and other professional peers
• Supervise, train, and motivate personnel
• Delegate work responsibilities and monitor quality control
• Independently identify problems, evaluate reasonable responses, and implement effective action
• Perform research, assemble information, and prepare reports and studies
• Exercise initiative, discretion, and independence of judgment
• Work effectively under pressure and to competently handle a number of different tasks in a single period of time
• Plan and perform duties with minimal supervision and maintain excellent working relationships

• Receptionist function and its assigned staff
• Two Administrative Assistants
• 350+ Election judges

• Activities may be hectic and stressful at times
• Position requires in-person, written, and telephone contact with wide variety of individuals
• Work hours and schedules: Normal hours of the position are 8:00 a.m. to 4:30 p.m., Monday through Friday. During elections, in particular, evening and weekend hours will be required