New job Administrative Assistant 2 for Medicaid Deputy Administrator of Policy in Idaho | 2021
Administrative Assistant 2 for Medicaid Deputy Administrator of Policy
Company : State of Idaho
Salary : Details not provided
Full Description
The Idaho Department of Health and Welfare is filling an Administrative Assistant 2 position in the Division of Medicaid. This position supports the Deputy Administrator for Policy and the Policy Management Team. This position has responsibility for coordinating various documentation for review and approval. This position has duties related to the final portion of submission of policy products to federal authorities after Subject Matter Expert and management review. The position also ensures the timely and effective handling of public noticing, public hearings, and stakeholder committee meetings.
- Coordinate meeting platforms, presenters, and attendees; develop agendas and meeting packets; and take minutes for quarterly stakeholder engagement and advisory committee meetings.
- Support managing incoming information requests and stakeholder concerns. Respond to inquiries and explain department services, policies, procedures, and rationale for decisions to customers.
- Coordinate administrative activities and complete public relation assignments; both of which require contact with executives, the public, other agencies and governmental officials.
- Compose letters, correspondence, and memos requiring independent judgment as to content, which may contain highly sensitive, confidential and/or political issues.
- Utilize a variety of software to create, process, update and maintain various documents, manuals and administrative records containing technical information, in varied formats.
- Act as a liaison between organizational units and external customers, facilitating internal communication.
- Perform a variety of complex administrative support functions.
You must possess all the minimum qualifications listed below to pass the exam for this position. Click on the Questions tab associated with this announcement for the details regarding minimum qualification requirements. The Supplemental Questions on the application are the exam questions. Please make sure your resume supports your answers. Failure to do this may result in not passing the exam and disqualify you from being considered for this position.
Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.- Experience: interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.
- Ability to type 60 wpm or more
- Experience taking meeting minutes
- Experience composing documents
- Advanced Microsoft Word skills
Please attach your resume or provide additional information with your application which supports your selections to your answers on the exam.
Additional Qualifications: Are not required; however, having the minimum qualifications and the education and/or experience below will increase your score.
Experience working with SharePoint software. Gained by at least 6 months experience using this software in a work setting.- Experience providing administrative support to an administrator, director, or senior staff member to include such duties as coordinating administrative committees; handling communications dealing with highly sensitive, confidential, and/or political issues; applying extensive knowledge of departmental programs & objectives; and/or receiving inquiries and determining priorities for an administrator, director or senior staff member. Gained by at least two years of related work experience.
- Experience with Power Point. Gained by at least one year of work experience which required use of presentation software such as Microsoft Publisher and PowerPoint.
- Experience working with Microsoft Outlook. Gained by at least 1 year of experience using Microsoft Outlook to create and sort mail, contacts and tasks; create and book meetings and conference rooms; and planning and coordinating schedules by invitation.
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EEO/AA/Veteran
Hiring is done without regard to race, color, religion, national origin, sex, age or disability. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263.
Preference may be given to veterans who qualify under state and federal laws and regulations.