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New Job Executive Assistant To Ceo In California

Executive Assistant To CEO
Executive Assistant To CEO

Executive Assistant To CEO

Company : Advanced Nutrients
Salary : Details not provided
Location : California

Full Description

West Hollywood, CA


Advanced Nutrients is looking for an Executive Assistant to the CEO! The Executive Assistant will manage scope and maintain focus on communicated organization objectives to streamline day to day responsibilities of Chief Executive duties. This position supports corporate research, and when appropriate, offers valuable insight on issues that directly affect the enterprise; handle confidential and sensitive documents. This role provides high-level administrative support to the CEO, including preparing reports, handling correspondence, and scheduling meetings.

Essential Duties and Responsibilities

  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
  • Sustain a daily calendar of meetings and events.
  • Manage daily activities of Executive Chef.
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
  • Arrange travel and accommodations for executives. Prepare expense reports.
  • respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
  • Manage the Executive's contacts
  • Assist in preparing and managing presentations and decks.
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours
  • Use discretion, confidentiality, and good judgment to handle C-Level matters.
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
  • Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
  • Organize complex calendars and schedules; resolving any scheduling issues
  • Complete adhoc projects as assigned


Minimum Qualifications (Knowledge, Skills, and Abilities)

  • Bachelor's degree required
  • 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Ability to communicate effectively and professionally.
  • Flexible hours as dictated by the needs of business for projects and meetings.
  • The ability to negotiate and charter private air travel

PREFERRED ATTRIBUTES:

  • Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis.
  • Excellent communicator - able to interact with people of all levels in a confident, professional manner.
  • Demonstrate ability and temperament to work with sensitive information.
  • Team player - have team-oriented experience and approach.
  • Service focus - dedicated to meeting the expectations of the COO and other senior executives by maintaining effective relationships with interested parties.
  • Ability to think outside of the box with a sense of urgency.


Advanced Nutrients is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

For those who choose to work with Advanced Nutrients— please, note that our current Covid -19 safety guidance in place, includes our existing mask requirement and vaccine requirement going into effect August 27,2021. The company is committed to the health and safety of all of our teammates in compliance with the most up to date state and federal regulations.

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