New Job Administrative Specialist I (Administrative Assistant) In Maryland

ADMINISTRATIVE SPECIALIST I (Administrative Assistant)

ADMINISTRATIVE SPECIALIST I (Administrative Assistant)

Company : State of Maryland
Salary : $35,710 - $56,174 a year
Location : Maryland

Full Description

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

LOCATION OF POSITION

Baltimore City

6776 Reisterstown Road, Baltimore, MD 21215

POSITION DUTIES

The main purpose of this job is to provide administrative assistance to the Policy Management and Communications Unit Director with the coordination, facilitation, development and management of the legal, regulatory, and policy bases for information related functions and activities.

Receive, organize, evaluate and expedite communications regarding the preparation of User Agreements and Memoranda of Understanding in response to requests for data including access to criminal justice systems, criminal history record information, business information, and public information and for purposes including administration of justice functions to include:

Provide administrative assistance assisting with the coordination, establishment, update and maintenance of policies, procedures and forms, related to requests for data, as well as maintaining records of all requests and:

Provide administrative assistance assisting in the executing and filing of all agreements and Memoranda of Understanding

Provide administrative assistance assisting updating and maintaining the database of all agreements and Memoranda of Understanding

MINIMUM QUALIFICATIONS

Experience: Two years of experience in administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

1. Experience coordinating, developing, and maintaining policy and procedure data.

2. Experience updating and maintaining databases, including handling electronic files and scanning hard-copy files.

3. Two years of experience using Microsoft Excel, Google Sheets, Smartsheets, or similar spreadsheet applications.

4. One year of experience using Microsoft SharePoint.

5. Experience and knowledge of records retention or government records.

6. Demonstrate creative and organizational skills.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to [email protected] or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

Sharvonne Rouzer

[email protected]

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to [email protected] referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at [email protected] <[email protected]> or
410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

Apply Now

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