New Job Billing Specialist In Rhode Island

GENERAL STATEMENT OF DUTIES: To perform difficult skilled duties in the verification of vouchers related to federal reimbursement for transportations projects; and to do related work as required.
SUPERVISION RECEIVED: Works under the general supervision of a superior with some latitude for the exercise of independent judgement; work is checked or verified by review of reports.
SUPERVISION EXERCISED: May supervise subordinates assigned to assist.

To pre-audit documents and/or computer files in connection with requisitions, vendor payments,
purchase orders, miscellaneous encumbrances, adjustment vouchers in order to determine their accuracy
and compliance with state policies, procedures, and proprietary prior payment; to preaudit and/or post
financial information to an integrated financial system, after first determining the accuracy and
appropriateness of data; to review various business processes used by department sections for
effectiveness, economy, efficiency and compliance with federal and state laws, policies and procedures,
as well as internal policies and procedures’ to provide various services to the department, and act as a
liaison between the department and other state agencies, vendors, etc.; to facilitate the processing of
financial data, as needed.
To assure the legality, accuracy, and propriety of department financial transactions by verifying their
conformance to federal and state laws, personnel rules, contractual agreements, administrative
regulations, and department policies and procedures.
To review various business practices utilized by department sections for economy and efficiency, and
for compliance with federal and state laws, policies, and procedures, as well as department policies and
procedures.
To provide technical advice and instruction to various employees concerning the proper processing of
requisitions and various financial documents.
To operate computer hardware and software in order to process various payments through web-centric
and/or personal computer-based systems, and to utilize personal computer-based software (including
spreadsheets) and data systems for analyzing various documents and records.
To enter, review, audit and correct financial data and update computer system accordingly.
To assign, batch and document numbers to various payment vouchers, receipt vouchers, adjustment
vouchers, purchase orders, requisitions, and miscellaneous encumbrances, allowing documents to be
entered correctly into the department’s accounting system.
To review financial documents as to accuracy and appropriateness, as well as to prepare adjustment
vouchers to correct documents, if necessary, prior to entering into department’s integrated financial
systems.
To process transactions either through hard copy documents, on-line electronic vouchers, or any other
remedies source that may be utilized.
To send invoices to customers for miscellaneous account receivables, and to follow up with these
individuals/organizations to secure/insure payment.
To preaudit and/or post audit various types of payments and/or reimbursements to department
employees.
To do related work as required.

KNOWLEDGES, SKILLS AND CAPACITIES: A working knowledge of the principles, practices and
techniques involved in the implementations and/or operation of the post and preaudit components of an
accounting, accounts payable, accounts receivable, purchasing, or financial system of a state agency, and
the ability to apply such knowledge on assigned projects in a financial management office operation; a
thorough knowledge of the preparation and processing of a variety of vendor and employee payments and
reimbursements, purchase orders, miscellaneous encumbrances, adjustment vouchers, accounts
receivable; a working knowledge of office practices and the ability to apply such knowledge in
recommending improvements in office procedures, use of forms, and the establishment and retention of
relevant office records and files; a familiarity with spreadsheets, databases, and work processing computer
software; the ability to review, preaudit and post various types of accounting/financial data; the ability to
interpret and apply rules and regulations relating to the function of the accounting and accounts payable
and receivable office; the ability to prepare clear and concise oral and written reports; the ability to
establish and maintain effective working relationships with superiors, department sections and other state
and private agencies and organizations and employees; the ability to maintain a current working
knowledge of the latest requirements and developments in processing payment documents and other
related areas and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: graduation from high school,
including or
supplemented by courses in bookkeeping, accounting, computing or related subjects; and
Experience: Such as may have been gained through: employment with responsibility for the preparation
and processing of financial transactions in a state agency or private business operation, or employment
with responsibility for a specific payment or cash receipt function or activity in a state agency or private
business operation.
Or, any combination of education and experience that shall be substantially equivalent to the above
education and experience.

This position is part of the DCYF management and Budget division, client based payments unit. The unit focuses on payments for expenses related to clients in DCYF care. Experience in RIFANS, RICHIST, and Bridges preferred. Ability to work by self on a project but also part of a team. Focus will be foster parent payroll, non-delegated payroll and miscellaneous other tasks as required.