New Job Tribal Enrollment Coordinator In Minnesota

Bois Forte Band of Chippewa
5344 Lakeshore Drive Nett Lake MN, 55772 218-757-3261/1-800-221-8129

TRIBAL ENROLLMENT COORDINATOR
Position Description

Opens: November 24, 2021
Closes: December 8, 2021

Department: Human Resources Reports to (title): Human Resources Director

Job Code: N-11 Job Location: Bois Forte Tribal Government

Pay Range: Negotiable Supervises: None

Hours/week: 40 Classification: Non-Exempt

Type of Position: Full-Time Effective Date: 09/01/2017

Revised Date: 09/01/2017

PERFORMANCE EXPECTATIONS

In performance of their respective tasks and duties all employees of Bois Forte Band of Chippewa are expected to conform to the
following:

• Uphold all principles of confidentiality to the fullest extent.
• Adhere to all professional and ethical behavior standards of the tribal government (may also be referred to as “Band”).
• Interact in an honest, trustworthy, and respectful manner with employees, community, visitors, and vendors.
• Comply with Bois Forte Band of Chippewa policies and procedures.
• Display respect and understanding of Bois Forte Band of Chippewa traditions and values.
  

POSITION PURPOSE

The Tribal Enrollment Coordinator provides administrative support to Bois Forte Band Members and the Bois Forte Tribal
Government in all areas of Tribal Enrollment and Human Resources.

ESSENTIAL DUTIES, FUNCTIONS, & RESPONSIBILITIES

1. Maintain the enrollment records and database for all Bois Forte Tribal members.

2. Accept incoming applications for tribal membership and determine eligibility of each application.

3. Prepare resolutions for RTC quarterly meetings, and Tribal membership and enrollment reports as required.

4. Prepare information packets regarding enrollment decisions to the Minnesota Chippewa Tribe.

5. Assist tribal officials and members in verifying information required for Tribal benefits and services, to include:

education assistance, Social Security or other federal assistance, Indian Preference employment and benefits available

to enrolled members of the Bois Forte Band of Chippewa.

6. Provide information and assistance regarding degree of Indian blood, proof of age, Tribal Enrollment and other matters

relating to Tribal membership and enrollment.

7. Prepare background information and supporting documents for appeal decisions regarding Tribal Enrollment and blood

degree challenges.

8. Collect, catalog and organize historical data and records to serve as a basis for reference in the process of roll making.

9. Facilitate the release of individual trust accounts.

10. Accept and process Burial Fund Applications including check requests, purchase orders, and invoices.

11. Maintain the Tribal Identification Card system, supplies, database, and records.

Position Description

12. Travel to and provide Tribal ID services to band members at annual pow-wows in Nett Lake and Vermilion, State of the

Band, and town meetings. Travel to and provide Tribal enrollment and identification services at other gatherings as

requested.

13. Implement the tribes By-laws, Membership ordinance, resolutions and motions.

14. Perform all other duties as assigned which relate to this position which in general pertain to the maintenance of the

data system for the tribal rolls.

15. Attend Quarterly Enrollment Review Committee meetings at Minnesota Chippewa Tribe.

16. Assists in recruiting, interviewing, and hiring Bois Forte personnel; ensures all hiring processes are effective and legally

compliant.

17. Provides Adminisistrative support to Human Resources staff and Assists in recruiting, interviewing, and hiring Bois Forte

personnel; ensures all hiring processes are effective and legally compliant as needed.

18. Schedules and coordinates administrative support activities.

19. Schedules, coordinates, and arranges meetings, including making reservations for meeting rooms, scheduling

participants, and notifying staff; maintains meeting minutes and prepares agendas.

20. May be asked to monitor schedules and maintain the calendar of a member of the Management team.

21. Organizes and maintains files, records, manuals, policies and procedures, and other documents.

22. Utilizes types of software (spreadsheets, graphics, etc.) to process and produce documents, which require complex

formats in support of the office functions.

23. Assists Human Resources Director and Human Resources staff to meet objectives and obligations of the department

necessary to maintain and improve the level or quality of service provided by the department and organization.

24. Handles incoming mail by documenting, date stamping, and distributing to the appropriate staff.

25. Performs other duties as assigned, specific to the assigned department.

26. Perform other duties as assigned.

MINIMUM MANDATORY QUALIFICATIONS

Experience: • One to three years related experience.

Education: • High school diploma or GED.

License/Certification: • None.

Mandatory Knowledge,
Skills, Abilities and
Other Qualifications:

• Good working knowledge of Minnesota Chippewa Tribe Revised Constitution and By-laws,

• Ability to use electronic data base system, and facilitate transfer and maintenance of electronic

• Ability to make sound independent judgments on potentially sensitive, personal issues.
• Good working relationships with the general public and Indian leadership.
• Ability and willingness to strictly adhere to Freedom of Information and Privacy Act.
• Must be able to type with minimal errors.
• Ability to communicate effectively orally and in writing.
• Basic operation of a workstation (turning on/off, knowledge of basic functions and

• Knowledge of Microsoft Office Suite (Word, Excel, etc.), internet software and appropriate

• Ability to perform other duties as assigned.

Position Description

• A record of satisfactory performance in all prior and current employment as evidenced by

PREFERRED QUALIFICATIONS

• None

WORK ENVIRONMENT

Work environment: The work environment characteristics described here are representative to those an employee
encounters while performing the primary functions of this job. Normal office conditions exist, and the
noise level in the work environment can vary from low to moderate. Limited overnight travel may be
required from time to time.

Physical demands: The physical demands described here are representative of those that must be met by an employee to
successfully perform the primary functions of this job. While performing the duties of this job, the
employee may be required to frequently stand, walk, sit, bend, twist, talk, hear and perform repetitive
motions. There may be prolonged periods of sitting, keyboarding, reading, as well as driving or riding in
transport vehicles. The employee must occasionally lift and/or move up to 50 pounds. Specific vision
abilities required by this job include reading, distance, computer, and color vision. Talking and hearing
are essential to communicate with the community, visitors, employees, and vendors.

Mental demands: There are a number of deadlines associated with this position. The employee must be able to handle
frequent interruptions and must also multi-task and interact with a wider variety of people on various
and, at times, complicated issues.

TRIBAL AND INDIAN PREFERENCE

The Bois Forte Band of Chippewa has implemented a Tribal and Indian Preference in Employment Policy. Pursuant to this Policy,
applicants who possess the knowledge, skills, and abilities required by this position, and who are enrolled members of the Bois
Forte Band of Chippewa Tribe will be given primary preference in hiring and employment for this position. Members of other
federally-recognized Indian tribes will be given secondary preference for hiring and employment after providing proof of tribal
membership. Tribal and Indian preference is integrated into the interview and scoring process for candidates for job positions.

OTHER

Confidentiality: All employees must uphold all principles of confidentiality to the fullest extent. This position may
have access to sensitive information and a breach of these principles will be grounds for immediate
termination.

Background
Investigation:

This position may be subject to a criminal history background check, a suitability background check
and/or a Fair Credit Reporting Act (FCRA) check. In addition, some positions are subject to a 101-630
background check in an effort to ensure compliance with Public Law 101-630 “Indian Child Protection
and Family Violence Prevention Act.” Candidates must be able to successfully pass all required
background checks to qualify for this position.

Drug Screening: All applicants must successfully pass a pre-employment drug screening prior to beginning
employment and will be subject to random drug testing.

Position Description

Vaccine Requirement: Bois Forte RTC adopted the COVID-19 Vaccine Requirement (Resolution No. 16-2022) which provides
that COVID-19 vaccination is required for all employees of the Bois Forte Tribal Government and
Band-owned businesses. The RTC further applied the Vaccine Requirement to prospective employees
(Resolution No. 26-2022). Therefore, as a condition of receiving an offer of employment, prospective
employees of the Bois Forte Tribal Government and Band-owned businesses must either (1) present
acceptable proof of receiving a single dose COVID-19 vaccine or the first dose of two dose COVID-19
vaccine to Human Resources Department or (2) be approved for a medical or religious exemption
from the Vaccine Requirement. All prospective employees who present acceptable proof of the first
dose of a two-dose COVID-19 vaccine to Human Resources and who subsequently accept an offer of
employment must further present proof to Human Resources of their receiving their second dose of
COVID-19 vaccine within 30 days of the date of receiving their first dose.

Disclaimer: The information on this position description has been designed to indicate the general nature and level of work performance by
employees in this position. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities and
qualifications required of employees assigned to this position. Employees will be asked to perform other duties as needed.

PRE-EMPLOYMENT DRUG TESTING APPLIES. INDIAN PREFERENCE WILL APPLY. UPON PRESENTATION OF DD-214
WHICH REFLECTS HONORABLE DISCHARGE, APPLICANTS WILL RECEIVE VETERAN’S PREFERENCE POINTS. Please visit
our website at www.boisforte.com to download an application. Applications are accepted via: Fax, Email, U.S. Mail,
and In Person. Submit applications to: Human Resources Specialist, 5344 Lakeshore Drive, Nett Lake, MN 55772, Fax:
218-757-3312, [email protected] . Applications received after the closing date will not be accepted.