New Job Ordinance Revision Specialist In Wisconsin

Ordinance Revision Specialist
Ordinance Revision Specialist

Ordinance Revision Specialist

Company : City of Madison, WI
Salary : $54,498 a year
Location : Wisconsin

Full Description

General Description

This is responsible, specialized technical program administration work in the City Attorney’s Office involving responsibility for the maintenance, updating, current and historical recordkeeping, and dissemination of the Madison General Ordinances. The work includes coordinating the Ordinance Revision Service, drafting and processing ordinance revisions, preparing and disseminating periodic ordinance updates, managing a computerized system for tracking all amendments/revisions to municipal code, and performing other related programmatic and technical functions. The work is performed independently under the general supervision of the City Attorney and Administrative Supervisor and requires the exercise of independent, technical judgment and discretion in producing complex documents; meeting multiple deadlines.

Examples of Duties and Responsibilities

Ordinance Revision:
  • Track calendar for council meeting dates and agenda deadlines and provide reminder emails to staff as appropriate
  • Assist the attorneys and other City staff in the drafting of ordinance amendments
  • Enter finalized ordinance amendments in Legistar
  • Monitor ordinances on appropriate Common Council Agenda and other City commissions/committees/boards agendas
  • Track the adoption of ordinances and inform attorneys of the same
  • Forward adopted ordinances to Municode for placement to City of Madison web-based Code of Ordinances. Monitor accurate reflection of adopted text, and proof final revisions prepared by Municode.
  • Prepare revisions for distribution
  • Scan revisions and enter into Knowledgelake
  • Coordinate distribution of ordinance revisions to subscriber list. Maintain subscriber list and coordinate annual invoice.
Ordinance Historical Research
  • Assist the attorneys and other City staff in researching historical ordinances by using Legistar, Knowledgelake and historical bound volumes in the Clerk’s Office
Mayoral Administrative Procedure Memorandum (APM) Revisions:
  • Assist the attorneys and other City staff in the drafting of APM revisions
  • Coordinate with Mayoral staff for any changes from the Management Team and possible Mayor signature
  • Send final signed APM to Document Services and coordinate time to upload to City website
  • Send email to all City employees explaining the changes to the APM
Perform related work as required.

For a complete list of the duties and responsibilities, please reference the Ordinance Revision Specialist classification specification.

Minimum Qualifications

  • Three (3) years of responsible, administrative support experience which included independent responsibility for an office function or program.
  • At least one (1) year of legislation processing duties which involved using legislative tracking computer programs.
  • 15 credits of technical school or college coursework involving writing, research, and other related skills.

If an applicant does not possess the specific requirements outlined above, HR will review the application materials to determine if the applicant possesses the following equivalent experience:

Two (2) years experience in applying the following:
  • Basic research, writing, and editing techniques.
  • Computer software applicable to the duties of the position, including word processing and database software and Internet operations.
  • English composition, correct punctuation, spelling and grammatical usage.

Familiarity with the following:
  • Organizational structure of the Madison General Ordinances, State Statutes, or similar legal codes.
  • Legal and legislative processes as they relate to the revision and maintenance of the Madison General Ordinances, or similar legal codes, including codifying methods and procedures and electronic transmission of data.
  • Procedures and the processes for setting and publishing legislative agendas.
  • Common Council procedures and the process for setting and publishing the agendas.
The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore successful candidates will have demonstrated ability to effectively work with multicultural communities.

For the complete list of the knowledge, skills, and abilities, please reference the Ordinance Revision Specialist classification specification.

Special Requirements

Ability to meet transportation requirements of the position.

In order to support the safety, health, and wellbeing of our employees and the public we serve, the City of Madison is requiring all employees to be fully vaccinated with a COVID-19 vaccine or get tested for COVID-19 weekly, except where a reasonable medical or religious accommodation can be granted. Upon hire you will be required to provide proof of your vaccination in the form of your vaccination card or through immunization records.

Physical Requirements

Work in this position is primarily sedentary, requiring the ability to sit/stand at a desk, work on a computer, and use a monitor for extended periods of time.