New Job Temporary Admin Assistant - Fire Department In Alaska

Position Objectives:

Under the supervision of the Fire Chief, performs general administrative and clerical duties in support of City of Bethel goals and objectives.

**this position requires proof of vaccination against COVID-19 and variants prior to consideration for hire**

Duties and Responsibilities:

Essential Functions:

Updates and tracks a variety of electronic and paper files, records, reports, and related documents; maintains file integrity and confidentiality by adhering to Department policies and procedures; assures the accuracy of the electronic and paper filing systems.

Enters information into computer tracking systems; schedules, prepares and proofreads documents for distribution; prepares documents, collects data, and copies information from one record to another;

Researches files to obtain requested information, inserts additional data, and checks accuracy.

Compiles and updates statistical information, reports and related documents; attends meetings and takes and transcribes meeting minutes.

Answers incoming telephone and radio calls and directs the caller to the correct person or work group, or take and relays messages as appropriate.

Retrieves and distributes Department mail.

Greets and assists visitors; provides information and assistance within the scope of designated authority.

Prepares and assembles reports; may prepare time sheets for employees and keep daily records of attendance; processes documents and maintains department files and document logs as required.

Coordinates and schedules travel arrangements, meetings and appointments as requested.

Maintain absolute confidentiality of work-related issues, personnel records and City of Bethel information.

Minimum Requirements:

Knowledge of basic office procedures.

Ability to establish and maintain satisfactory work relationships with employees and the public.

Experience with office computers including some business applications, such as Word, Excel and willing to learn the City of Bethel databases and software.

Ability to handle fast paced multiple tasks, including phone inquiries, some radio traffic, faxed and written correspondence.

Desirable Training and Experience:

• 1 year recent office experience in customer service.
• High School Diploma, GED
• Valid Alaska driver’s license

**THIS POSITION REQUIRES A VALID DRIVERS LICENSE. APPLICANTS WITHOUT A VALID LICENSE WILL NOT BE CONSIDERED**

Benefits:

This is a temporary position with no benefits.

Physical Demands:

To perform this job successfully, an individual must be able to perform each essential duty and meet physical demands satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must be able to continuously remain in a stationary position; continuously operate a computer and other office equipment, such as ten-key machine, copier, and printer; frequently communicate both in person and on the telephone; frequently read printed reports; occasionally move throughout the office to access files, office equipment, etc; and frequently travel to various locations off-site.

Work Environment: Work frequently involves working with others in an office setting open to the public on weekdays from 8am until 5pm.

More Information: