New job Office Specialist in Oregon

Initial Posting Date:

10/04/2021

Application Deadline:

10/14/2021

Agency:

Department of Justice

Salary Range:

$2,638 - $3,508

Position Type:

Employee

Position Title:

Office Specialist 1 - DCS Central Mail (Bilingual English/Spanish)

Job Description:

Oregon Department of Justice’s Division of Child Support is seeking a fast-paced, organized, reliable candidate; with excellent customer service and clerical skills as an Office Specialist 1! Apply now and serve the Division of Child Support (DCS)!

In exchange, we'll ensure you are paid well and equitable to your peers, we'll make work-life balance attainable, and we'll show you the door to professional development and job satisfaction. The exposure you will gain is a wonderful way to achieve growth within the Department of Justice.

The Oregon Child Support Program, administered by the Division of Child Support, is one of the top four anti-poverty programs in the nation. Apply today and become part of a program whose mission is to enhance the well-being of children and promote positive parental involvement by providing child support services to families. Your contributions will make a difference in the lives of Oregon’s most valuable resource—our children.

Job Duties (in part)

• Sort and open incoming mail.

• Batch mail and return mail for scanning.

• Open reception and assist with walk-in customers who need to see a case manager.

• Look up child support cases on computer system to identify assigned office in order to route or scan mail appropriately.

• Pickup outgoing Business Services mail and delivers mail for Business Services teams.

• Scan Origin case related documents and forward original documents to appropriate office through mail/shuttle.

• Process returned mail and update change of address information.

• Associate non barcoded documents to Origin cases.

• File and store original documents by date order. Go through and purge documents daily.

• Participate in other duties and special projects as assigned.

Required Experience

• Completion of courses or training in Office Technology;

OR

• One year of general clerical experience which included typing, word processing, or other generation of documents;

OR

• An equivalent combination of training and experience.
  

The State of Oregon is requiring all executive branch employees to complete their COVID-19 vaccination series by October 18, 2021 unless the employee receives a medical or religious exception. New employees must submit vaccination documentation or be approved for an exception by October 18, 2021. For more information, visit our policy listed here .

Desired Skills, Experiences, and Attributes

• Bilingual in English and Spanish

• Ability to accurately keyboard at 40+ wpm

• Team-player

• Excellent customer service

• Self-management skills

• Reliability

Preference may be given to English/Spanish speaking candidates.

What’s In It For You

• Exposure to a variety of operational areas within the Division of Child Support (for those interested in future advancement opportunity).

• Permanent, full-time employment.

• Vacation, sick leave, 11 paid holidays a year, and special days off.

• Excellent medical, vision, and dental.

• Pension and retirement programs.

• Endless peer and management support, and representation by the Service Employees International Union (SEIU).

• Opportunity to expand your professional skills.
  

Application Process

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

• Click "Apply" and complete the online application and all supplemental questions.

• Attach your resume.

ALL APPLICANTS: You will only have one opportunity to upload you resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both required documents didn't attach to your application, please email a copy to [email protected] . Material will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Career Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply" , update your employee profile to reflect your Education, Skills, and Job History (including your current job).

For additional information regarding benefits and application assistance,

Oregon Department of Justice
1162 Court St NE
Salem OR, 97301
[email protected]

Phone: (503) 947-4328
Fax: (503) 373-0367