New job Remote HR Manager of Family Office in California

$125,000 to $145,000+ Full Benefits. DOE.

Up to 20% performance-based Bonus.

Atherton, California, USA

ABOUT US:

Excellence Services LLC is a professional private-owned company that provides luxury service for an HNW family exclusively. We help our client enjoy their life and encourage employee success.

ROLE AND LOCATION:

HR Manager of Family Office
Atherton, CA
Full-time, Exempt position
Benefits after successful completion of 90-day Introductory Period

SUMMARY:

A dynamic family is looking for an experienced HR manager to supervise the household staff and assist in the day-to-day operations of a private estate. Must commit to implementing and maintaining our core values. The ideal candidate will be proactive, energetic, detail-oriented and be able to anticipate Principals' needs and provide exceptional service in a timely manner. Qualified candidates will work independently, wear multiple hats and be hands on in a dynamic environment. Must be flexible to shift priorities as needed.

RESPONSIBILITIES:

• Set the service standard for the hiring process through training and ongoing management of staff. Required to meet the service needs of the family and property.
• Keep accurate and confidential records of all staff, such as hiring, orientation, training/mentoring, annual reviews and terminations.

• Manage all related financial matters including accounting, budgets and payroll for domestic staff.
• Provide weekly and/or monthly schedules for staff including time off forms for vacations, holidays and sick time requests.
• Weekly meetings with staff regarding task delegation, inspections of work.
• Act as a point of contact and gatekeeper for principals on all human resource matters - providing updates on team work and status of any concerns related to employee engagement, household activity, scheduled maintenance and current state of staff.

• Maintain and update household manuals.
• Order home office supplies and monitor inventory.
• Maintain a filing system for household needs (e.g. car registrations, maintenance contracts, warranties, contractor bids, etc.).
• Work with, schedule, supervise and upkeep of maintenance schedules for household vendors: HVAC, electrician, plumbing, generator, well systems, etc.
• Review and submit human resource related invoices for processing

• Familiar with California labor laws and processing employee benefits

QUALIFICATIONS AND CHARACTER SKETCH:

• 4-Year degree from accredited college or university.
• Minimum of 7+ years of relevant experience working in private homes 15,000 sq. ft or larger.

• Excellent Human resources experience and management skills.
• Clear understanding of employees that perform regular household mechanical systems, appliances, technology and routine maintenance practices of these systems.
• Possess superior organizational and time management skills.
• Excellent HR and project management skills.
• Positive attitude, team player, capable of working well with a vast array employees.

• Technically savvy and Resourceful. Familiar with Internet research, Gmail, Google Docs, Google Sheets and Calendar.
• Comfortable with iPhone or Android, including texting, camera phone, and smartphone apps.

• Able to multitask and prioritize well.
• Excellent command of the English language, both written and spoken.
• Flexible schedule with availability to work overtime and weekends as needed. A 24/7 mentality.
• Valid driver’s license and perfect driving record.
• Legal to work in the United States.
• Able to pass an extensive background check, including criminal and credit check.

OUR CORE VALUES:

• Principal’s First

Ability to stay focused on meeting and exceeding Highly Private Principals/Clients needs

• Learn from mistakes

Able to admit mistakes upfront and seeks the truth. Learns and grows from mistakes. Makes thoughtful choices and provides solutions to avoid future mistakes. Keeps improving.

• Conscientious

Finishes duties mindfully, effectively and promptly.

• Dedication

Shows a deep commitment to the role and people.

• Accountable

Takes ownership of tasks and time for Due diligence.

• Independent

Thinks and acts independently.

• Resilience

Job Type: Full-time

Pay: $125,000.00 - $145,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Work Location:

• Fully Remote

Work Remotely:

• Yes