New job Administrative Professional 1 in Ohio

Administrative Professional 1
Administrative Professional 1

Administrative Professional 1

Company : State of Ohio Jobs
Salary : $18.84 an hour
Location : Ohio

Full Description

Primary Location: United States of America-OHIO-Franklin County-Columbus
Work Locations: Ohio Department of Education 25 South Front Street Columbus 43215-4104
Organization: Education
Classified Indicator: Classified
Bargaining Unit / Exempt: Bargaining Unit
Schedule: Full-time
Work Hours: 8 am to 5 pm
Compensation: $18.84
Unposting Date: Sep 26, 2021, 10:59:00 PM
Job Function: Operational and Administrative Support

Agency Contact Name: Ashley McIntosh
Agency Contact Information: For questions about this posting, please email ashley.mcintosh@education.ohio.gov.

Administrative Professional 1

(210005YH)
Job Duties


The Ohio Department of Education oversees the state’s public education system, which includes public school districts, joint vocational school districts and charter schools. The Department also monitors educational service centers, other regional education providers, early learning and childcare programs, and private schools. The Department is governed by the State Board of Education with administration of the Department the responsibility of the superintendent of public instruction. ODE’s team is made up of incredibly, diverse employees of different races, national origins, religions, sexual orientations, gender identities, ages, educations, upbringings, families, personalities, etc. Our diversity helps make ODE unique and our commitment to the inclusivity of that diversity is what helps us make some of the best decisions for the students and educators of Ohio.


Major Responsibilities & Duties:

Provides secretarial assistance for the Office of Nonpublic Educational Options through routine administrative tasks:

  • Independently provides explanation, orally and/or in writing, of services or activities of the office (e.g., drafts and may sign simple correspondence, researches responses to inquiries from primary and secondary stakeholders, LEAs, professional organizations, legislators and/or general public);
  • Utilizes word processing equipment to produce and/or edit documents;
  • Scans and saves documents to the office shared drive;
  • Enters and compiles data and/or gathers statistics and prepares reports;
  • Sets up office procedures;
  • Coordinates daily workflow of office;
  • Maintains and shares staff schedules;
  • Maintains office equipment;
  • Attends meetings and creates minutes and/or summary reports;
  • Tracks and maintains records of completed work;
  • Coordinates event planning (e.g., coordinates mass mailing production and distribution of materials to various constituency groups and stakeholders).

Produces spreadsheets, forms, letters, mailing labels and reports (e.g., quantitative and qualitative) to include formatting or assisting in formatting, from standard or confidential written or oral instructions and proofreads work.


Performs other clerical duties (e.g., maintains electronic and hard copy files; sorts and routes mail; answers phones and screens calls; greets visitors; orders and stocks supplies; maintains calendar; makes copies; prepares materials for mailing; schedules meetings).


Qualifications
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.

For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

  • Or equivalent of Minimum Class Qualifications For Employment noted above


Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*. Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators). Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral.

(*)Developed after employment.


Starting compensation for this position is non-negotiable at $18.84 hourly/$39,187 annually with the opportunity to advance in pay after 6 months. If this position is filled internally, the wage rate will be determined in accordance with the Ohio Revised Code.

The Ohio Department of Education is an Equal Opportunity/Affirmative Action Employer that values diversity and seeks talented individuals from diverse backgrounds. Candidates are considered for employment without regard to race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class. Questions or concerns about this should be directed to the Assistant Chief of Human Resources in the Office of Human Resources.


Background Check Information


The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.