New job Second Deputy-Probate in Wisconsin

Second Deputy-Probate

Company : St. Croix County, WI
Salary : $19.27 - $26.20 an hour
Location : Wisconsin

Full Description

This position performs paralegal and administrative work for the probate and juvenile court under the general direction of the Register in Probate pursuant to Wisconsin Statutes and Supreme Court Rules
Essential Functions :
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
  • Assists with preparation, filing, and maintaining of all documents pertaining to all probate proceedings, trusts, guardianships, conservatorships, protective placements, mental health and drug abuse commitments, adoptions, and termination of parental rights and confidential juvenile files; through case disposition.
  • Performs case management duties: initiates new cases for all case types in the probate office, assign court officials, appoints Guardian ad Litem, reviews and enters all documentation on CCAP, manages the court file, schedules hearings pursuant to statute, drafts documents, monitors compliance with benchmarks; monitors judicial substitution requests; determines additional action(s) needed and prepare files for next appropriate step in case management.
  • Performs court room duties: clerks all juvenile court proceedings and probate, guardianship, and commitment proceedings; prepares minutes; collects and marks exhibits; drafts legal documents and/or correspondence; sets up video conference, zoom, and phone calls for hearings; schedules next hearing and resolves conflict with the court calendar.
  • Assists the first deputy and Registrar with the administration of informal probates ensuring compliance with all statutory requirements, including benchmarks.
  • Reviews files and standard model record keeping procedures before court proceedings to determine additional action(s) needed and prepares files for next appropriate step in case management.
  • Independently drafts orders and legal documents for Judges, Court Commissioner, and Register in Probate to review and/or sign.
  • Interpret and applies established model record keeping and case management procedures; monitors effectiveness; develops changes as necessary for case management efficiency.
  • Monitors collection efforts in juvenile cases and certain guardianship cases; send reminders, schedule hearings and follow procedural guidelines as appropriate.
  • Reviews guardianship, trust, and conservatorship annual accounts for accuracy and to assure statutory timelines and, if necessary, schedules orders to show cause hearings.
  • Provides information and assistance to the public, attorneys, and any other offices or court officials.
  • Provides information and assistance to the general public with procedure and requirements in probate and juvenile matters.
  • Receipts payments, docketing of fees and void receipts.
  • Other duties as assigned.
  • Knowledge, skill, and ability to understand and use legal terminology, legal format, and processes.
  • Knowledge of standard and legal office practices, procedures, and clerical techniques
  • Knowledge and understanding of Wisconsin Statutes and ongoing statutory changes, procedural changes, and form changes.
  • Skill to take notes and accurately incorporate essential details in preparing legal documents.
  • Ability and skill to prepare Court documents in a timely and accurate manner.
  • Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
  • Ability to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
  • Ability to maintain accurate and legible notes.
  • Ability to read and accurately interpret statutory language regarding administrative details of the legal process.
  • Knowledge of County policies, procedures and practices.
  • Knowledge of local government organization and its departmental operating requirements.
  • Ability to establish and maintain effective working relationships with other local and statewide legal system agencies, law enforcement agencies, interdepartmental office personnel, media, other employees, attorneys, victims, witnesses, family members, and the general public.
  • Considerable knowledge of modern office practices and procedures.
  • Ability to analyze and prepare organizational and functional reports from research data.
  • General knowledge of standard office procedures, practices, equipment and office assistance techniques.
  • Knowledge of the use of a multi-line telephone system.
  • Ability to operate standard office equipment and perform word processing and/or data entry.
  • General knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and softwares.
  • Ability to work the allocated hours of the position.
  • Ability to communicate effectively with other members of the staff, supervisor, and the public.
  • Ability to communicate clearly and concisely in both written and verbal form.
  • Must be proficient in workplace English and spelling.
  • Ability to read County policies and procedures; written instructions, general correspondence; SDS sheets, safety manuals, maps, etc.
  • Ability to calculate mathematical calculations.
  • Ability to comprehend complex financial and tax records.
  • Ability to understand and effectively carry out verbal and written instructions.
  • Ability to develop, interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
  • Ability to define problems and deal with a variety of situations.
  • Ability to think quickly, maintain self-control, and adapt to stressful situations.
  • Ability to maintain discretion regarding business-related files, reports and conversations, within the provision of open records law and other applicable State and Federal Statutes and Regulations.
  • Organizational and time management skills needed to meet deadlines.
  • Must have ability to work accurately with attention to detail.
  • Ability to maintain confidentiality.
  • Ability to prepare and maintain accurate and concise records and reports.
  • Ability to analyze facts and to exercise sound judgment in arriving at conclusions.
  • Ability to define problems and deal with a variety of situations.
  • Ability to think quickly, maintains self-control, and adapt to stressful situations.
  • Ability to use good judgement and effectively solve problems.
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor.
  • This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
  • Work has standard vision requirements.
  • Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
  • Hearing is required to perceive information at normal spoken word levels.
  • Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
  • Work has no exposure to environmental conditions.
  • Work is generally in a moderately noisy location (e.g. business office, light traffic).
Work is primarily in an office setting.
  • Associates Degree in paralegal, legal assistant, or related field.
  • Minimum of two (2) years administrative or clerical experience in an office setting, preferably in a legal office setting.
  • Appointment will be conditional upon successful completion of a criminal background check.

Posting Pay Range: $19.27 - $26.20

Posting Expected Pay Range: $19.27 - $22.13

Department: Register in Probate

FTE: 1.0

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