New job Administrative Support Assistant in Montana

Administrative Support Assistant

Company : US Forest Service
Salary : $39,311 - $43,683 a year
Location : Montana

Full Description

Duties

Summary

This position is located in Region 1, on the Custer Gallatin National Forest, Supervisors Office, located in Bozeman MT.

See additional information about summary for this position.

For additional information, please contact at Kathy Minor at 406-587-6776 or kathleen.minor@usda.gov.


Responsibilities

  • The duties listed are at the full performance level (GS-07).
  • Maintains a detailed knowledge of travel policies and regulations in order to serve as a technical resource to unit personnel. Prepares travel requests and vouchers for travel.
  • Develops and implements new systems or administrative processes to meet unit needs.
  • Serves as the main point-of-contact for the unit regarding property, ensuring property transfer forms are completed, inventories are conducted, and accountable property is safeguarded.
  • Maintains control records and follow-up measures on incoming correspondence and action documents to ensure prompt handling.
  • Reviews all formal outgoing correspondence for proper format, grammar, punctuation, etc., in accordance with Agency correspondence guidelines.
  • Establishes, maintains, and revises the office filing system in accordance with established file codes and record retention guidelines.
  • Serves as a purchase cardholder and check writer. Makes micro-purchases for the unit.

Travel Required

Occasional travel - Travel to help out at the District Offices, meetings, and for training purposes may be required.

Supervisory status

No

Promotion Potential

7

  • Job family (Series)

    0303 Miscellaneous Clerk And Assistant

  • Requirements

    Requirements

    Conditions of Employment

    • Must be a U.S. Citizen or National.
    • Males born after 12-31-59 must be registered for Selective Service or exempt.
    • Subject to satisfactory adjudication of background investigation and/or fingerprint check.
    • Successful completion of one-year probationary period, unless previously served.
    • Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
    • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify.

    Qualifications

    In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.

    Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.

    Specialized Experience Requirement:

    For the GS-6 level: Applicants must have one year of specialized experience equivalent to at least the GS-5 grade level.

    Specialized experience is defined as performing two or more of the following duties:
    • Provided support and assistance processing a wide variety of requisitions;
    • Reconciled purchases and maintained files in accordance with Federal regulations and agency directives;
    • Processed incoming and outgoing mail;
    • Established and maintained the unit's files, accountable property inventories, records, etc. (hardcopy and/or electronic format); and/or
    • Used automated software to produces reports, correspondence, and other written documents in draft form.

    For the GS-7 level: Applicants must have one year of specialized experience equivalent to at least the next lower grade level (GS-6).

    Specialized experience is defined as performing two or more of the following duties:
    • Read and kept apprised of organizational and Agency-wide directives and procedures in order to be aware of changes and new requirements affecting the work of the organization;
    • Processed travel vouchers, submitted documents for signature, approval, and payment, and scheduled travel accommodations; and/or
    • Used word processing software and printing equipment to create, copy, edit, store, retrieve, and print a variety of standardized documents.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Education

    There is no substitution of education for specialized experience

    Additional information

    The incumbent performs a variety of complex administrative tasks related to: answering incoming calls, processing mail, routing inquiries, making travel arrangements, filing and records management, correspondence preparation, purchasing/requisitioning items, supply inventory, accountable property management, and additional project work in support of various staff areas. Employee will need to be comfortable using many forms of technology and computer programs to accomplish these tasks.

    Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP eligibles must meet the agency's definition for a quality candidate as provided in the How You Will Be Evaluated section of this announcement to be considered.

    The USDA Forest Service has legislative authority to recruit and fill Permanent (Career/Career-Conditional), Temporary, and Term Appointments under the USDA Demonstration Project. Under this authority, any U.S. citizen may apply.

    Forest Service daycare facilities are not available.

    Government Housing is not available.


    This position may be eligible to telework up to four days per week, based upon the duties of the position. This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements.

    If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is not guaranteed.

    This agency offers alternative and flexible work schedules.

    The Forest Service may use certain incentives and hiring flexibilities, currently offered by the Federal government, to attract highly qualified candidates. Additional information is available at https://www.opm.gov/policy-data-oversight/pay-leave/pay-and-leave-flexibilities-for-recruitment-and-retention/

    We may select from this announcement or any other source to fill one or more vacancies.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    You will be evaluated for this job based on how well you meet the qualifications.

    You will be evaluated in accordance with the category rating procedure as defined in the USDA Demonstration Project Plan. Applicants who meet the basic minimum qualification requirements established for the position will be placed in the Eligible category. You will be further evaluated against criteria for placement in the Quality category. This evaluation is based on the level of your experience, education, and/or training as determined by your responses to the Assessment Questionnaire. Individuals with veterans' preference are listed ahead of applicants who do not have veterans' preference within each category.

    Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score may be adjusted to more accurately reflect your abilities, or you may be found ineligible. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service.

    To view the application form, visit: https://apply.usastaffing.gov/ViewQuestionnaire/11161201

    Background checks and security clearance

    Security clearance

    Not Required

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Credentialing, Suitability/Fitness

  • Required Documents

    Required Documents

    The following documents are required for your applicant package to be complete. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, your system failure, etc. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration.

    Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the responsibilities section including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); 4) supervisor's phone number and whether or not the supervisor may be contacted for a reference check; 5) other qualifications.

    If claiming veteran's preference, you must submit a DD214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. If currently on active duty you must submit a certification of expected discharge or release from active duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted.

    If claiming 10-point veteran's preference you must provide the DD214 or certification requirements (see above bullet), plus the proof of entitlement of this preference as listed on the SF-15 Application for 10-point Veterans' Preference. The SF-15 should be included but is not required. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference. For more information on veterans' preference visit FEDSHIREVETS.

    Surplus or displaced employees eligible for CTAP, RPL, or ICTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330.

  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


Help

This job is open to

  • The public

    U.S. citizens, nationals or those who owe allegiance to the U.S.


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