New job Administrative Services Assistant (Office Automation) in Louisiana
Administrative Services Assistant (Office Automation)
Company : US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys
Salary : $43,683 - $56,790 a year
Location : Louisiana
For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.
The salary range for a GS-7 is $43,683 to $56,790. The salary range contains multiple steps. In most cases, the salary will be set at the starting end of the range for the grade level selected..
As needed, additional positions may be filled using this announcement.
This position is also being announced to All U.S. Citizens and Nationals under 21-LAW-11169907-DE.
If selected for this position, you will join a well-respected team that is responsible for supporting the Administrative Division by providing essential clerical and technical support activities. Typical work assignments will include:
- Makes purchases within the delegated monetary authorization keeping appropriate records. Reviews and reconciles various documents and records and resolves a variety of problems through coordination with vendors.
- Maintains inventory of supplies, reviewing justification and quantity of items requested. Receives supplies and equipment, reviews invoices and ensures all items billed are received.
- Examines incoming transactions such as invoices and vouchers for accuracy and adequacy of supporting documents.
- Maintains property inventory by inputting property/equipment data into an automated database and making adjustments upon acquisition or excessing of property.
- Requests facility and environmental services for facilities and assists in analysis of office space requirements.
- Prepares and ships records to the records center for storage in accordance with regulations.
- Receives and reviews incoming case files selecting appropriate codes to docket the case and based on knowledge of legal process, determines when a case may be closed.
- Receives visitors and telephone calls, controlling access to the office by verifying all visitors are properly cleared and advising caller or visitor to contact the appropriate agency on matters outside the office's purview.
- Controls all aspects of mail operations to include receipt, routing, dispatch and control of communications.
- Initiates background investigations identifying the appropriate form and explaining the process to staff members.
- Produces a wide variety of documents to include creating tables, presentations, and lists of exhibits, utilizing automated software applications.
- Assists in maintaining and acquiring GSA fleet vehicles.
Occasional travel - You may be expected to travel for this position.
Job family (Series)
0303 Miscellaneous Clerk And Assistant
- Assistants, Office
- Office Assistants
Conditions of Employment
- You must be a U.S. Citizen or National
- Background investigation, credit check, and drug test required
- You must be registered for Selective Service, if applicable
- If selected, you may be required to complete a one year probationary period.
- Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
- You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.
QualificationsTo be eligible at the GS-7 level, you must have at least one full year of specialized experience equivalent to the GS-06 level in Federal Service.
Specialized experience includes performing the following types of duties: determining and entering a variety of codes into an electronic program to track data such as property, case work load, etc; closing of case file records following disposition guidelines; handling all mail services including processing of incoming and outgoing mail and monitoring mail metering equipment; answering multi-line telephone systems; overseeing supply and property inventory; preparing security paperwork; reviewing budgetary documents for accuracy and completeness; and the purchasing of supplies, equipment and services.
To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)
Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Payment of relocation expenses will not be authorized.
The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.
You will be rated on the following Competencies (see The Delegated Examining Operations Handbook, Appendix F for definitions):
Applies Technology to Tasks, Customer Service, Decision Making, Manages and Organizes Information, and Technical Competence
The Occupational Questionnaire will take you approximately 20 minutes to complete.
Background checks and security clearance
Drug test required
Position sensitivity and risk
High Risk (HR)
Trust determination process
Required DocumentsYou must provide a complete Application Package, which includes:
-Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
-Required: Your resume showing relevant experience and dates (month/day/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time)(cover letter optional).
-Required if you are a current or former Federal employee: a recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL); AND a copy of your most recent performance appraisal. Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information so they are not acceptable.
-Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.
Required, if applicable: Special Hiring Authority Documentation.
- Required, if applicable: VEOA documentation (your DD-214, Member Copy 4).
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
This job is open to
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Family of overseas employees
Family members of a federal employee or uniformed service member who is, or was, working overseas.
Federal employees - Competitive service
Current or former competitive service federal employees.
Individuals with disabilities
Land & base management
Certain current or former term or temporary federal employees of a land or base management agency.
Peace Corps & AmeriCorps Vista
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Clarification from the agency
Well-qualified surplus/displaced Federal employees (CTAP/ICTAP) in the local area and current/former Federal employees in permanent competitive service positions (status candidates). VEOA eligibles and those eligible for non-competitive appointment under special hiring authority, e.g., Individuals with Disabilities, Military Spouses, former Overseas employees, VISTA/Peace Corps, some Land Management employees, and certain veterans, e.g., VRA, 30% Disabled. see link in "How to Apply"