New job City Projects Administrator in Arizona

City Projects Administrator

Company : City of Avondale, AZ
Salary : $111,802 - $162,113 a year
Location : Arizona

Full Description

Job Description

The City of Avondale is accepting applications for a City Projects Administrator. This full-time FLSA exempt benefited position will report to the Deputy City Manager in the City Manager's office.

Carries out the direction of the City Manager on a wide range of municipal projects and programs. This position assists the City Manager’s Office in working with departments towards the achievement of the City’s objectives in areas of responsibility. Provides high-level professional and technical project management services leading a multi-disciplinary management team in the planning and implementation of the City's capital improvement program from project inception through completion of construction. Ensures coordination of project scopes, finances, schedules, reporting, and delivery across City departments.

Essential Functions

Oversees and assists in the development of long-range capital improvement plans, coordinating interested parties across multiple departments.

Facilitates the development of standards and drafting of specifications for construction and service projects based on requirements. Defines and analyzes project and program scopes and justification statements in cooperation with client departments.

Reviews and assists in the preparation of project schedules; investigates and resolves schedule conflicts on capital improvement projects.

Tracks and reports on the design, construction, progress, procurement, and budget of multi-year projects and contracts.

Generates reports, presentations, or other documentation necessary to finalize/summarize project findings.

Consults with internal customers, other governmental agencies, private sector partners, engineers, contractors, and vendors to assess needs and facilitate project delivery.

Reviews plans, specifications, and construction cost estimates provided by staff and engineering consultants.

Manages resolution of complex customer service issues requiring interdepartmental and/or inter-governmental coordination.

Coordinates, receives, responds to, and resolves public requests for information, inquiries, concerns, complaints, and problems about City and departmental projects and programs.

Conducts research and analysis on a variety of specialized projects as assigned.

Job Requirements

Bachelor's Degree in in Civil Engineering, Construction Management, Engineering Management or related field, and considerable experience in engineering design management and/or construction management, inspection, and administration preferred. Post graduate coursework in management preferred.

Four (4) or more years of progressive responsibility working in a municipal government setting, including experience supporting the goals of municipal administration, developing and managing department and division budgets, and general procurement processes is preferred.

Valid Arizona Operator’s Driver’s License.

Supplemental Information

Work requires the ability to read various documents and memos from other departments and vendors to include engineering consultant reports, City Council communications, professional publications, requests for proposals, organizational policies and procedures, regulatory publications, and legislative documents.

Work requires the ability to perform college level math and statistics, to include addition, subtraction, multiplication, division, percentages, financial formulas, statistical calculations, and projections.

Work requires the ability to write documents, including letters, technical reports, proposals, grant reports, financial documents, and other related business documents. Work includes the preparation and analysis of spreadsheets and expenditure projections.

Work may require supervising and monitoring performance for administrative staff, interns, temporary staff, volunteers, or a regular group of employees in a work unit including providing input on hiring/disciplinary actions and work objectives/effectiveness, and realigning work as needed. Responsibilities include occasionally assisting department technical staff as a project lead.

Work is governed by broad instructions, objectives, and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment.

The incumbent in this position works closely with others in the organization. This position will coordinate with staff in departments such as Public Works, Development and Engineering Services, and Finance and Budget to facilitate decision making or authorization for purchases or projects. In addition, the incumbent will work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies, or projects. Employee must maintain regular attendance and an ability to work in a constant state of alertness and a safe manner.

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