New job Administrative Assistant in Kentucky
Administrative Assistant
Company : UNITED PARCEL SERVICE
Salary : Details not provided
Location : Kentucky
Full Description
UPS Healthcare is seeking an Operations Administrative Assistant III with two or more years’ experience in a fast-paced warehouse environment to work in the distribution of pharmaceuticals, medical devices, and testing supplies for the Healthcare industry. He/She will have strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills. Join our team and be a part of something big by assisting with the distribution of needed life-saving devices and drugs for the world.
Responsibilities and Duties
- Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy
- Researches and corrects errors resulting from incorrect pre-advise information
- Compiles and saves shipping documents (paper or electronic) to comply with government regulations
- Prepares complex reports/presentations
- Performs analysis using various software packages and databases (e.g., MS Access)
- Determines methods and procedures for completing complex tasks
- Provides advanced office support knowledge and skills
- Prepares and/or coordinates information for internal and external contacts
- Performs various ad hoc tasks
- Provides coverage in other departments, during fluctuations in volume, vacation coverage or leave of absence coverage and as required by their management team
- Communicates with customers, UPS teams, and federal agencies on various needs for Healthcare distribution.
Knowledge and Skills
- High School diploma or equivalent certificate
- 2+ years' office/warehouse support experience
- Demonstrated ability to manage multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail
- Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills
- Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
- Accurate and rapid data entry
- Healthcare distribution experience - Preferred
UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law