New job Office Specialist in Oregon

Office Specialist

Company : Department of Corrections
Salary : $3,111 - $4,460 a month
Location : Oregon

Full Description

Initial Posting Date:


Application Deadline:



Department of Corrections

Salary Range:

$3,111 - $4,460

Position Type:


Position Title:

Office Specialist 2 (Ontario)

Job Description:

The Snake River Correctional Institution in Ontario, Oregon is actively recruiting for highly motivated individual who is willing to think "outside the box" for creative solutions, possesses a “can do" attitude, and is a team player. There are currently one (1) Office Specialist 2 position vacant. This position works in the Correctional Rehabilitation section and is located inside the secure facility and in a shared office space with typical office interruptions, including ringing phones, conversations in open space, etc. Confidentiality and discretion are vital to the success of this position.


SRCI is the largest prison in Oregon with 2,336 medium-security beds, 154 minimum-security beds and 510 Special Housing beds, Administrative Segregation, Disciplinary Segregation, Intensive Management, and Infirmary. SRCI has several unique features such as decentralized adults in custody (AICs) services that enable the department to separate various offenders into discrete housing units. It also has a comprehensive corridor system connecting housing, program, and work areas so that AICs can move from one area to another under all types of weather conditions.


This position functions under considerable pressure through changing deadlines, detailed tracking, and constant interruptions. The incumbent must be flexible in completing job duties at a variety of workstations, be flexible in providing coverage for other OS2s within this section who need assistance and be flexible in working within the guidelines provided by more than one direct supervisor.

All employees shall be expected to interact with co-workers, AIC’s and the public in a professional, respectful manner. This includes refraining from any type of behavior, action or language that could be perceived as hostile, discriminatory, intimidating, violent or abusive.

Duties may involve standing or sitting for long periods of time. Carrying and/or pulling heavy loads, bags, packages, and files to and from various workstations may be required.

Office Specialist 2’s is hired to the classification and are subject to being moved to other Office Specialist 2 work assignments within the institution to meet the operational needs of the agency.


The purpose of this position is to provide support services for the Correctional Rehabilitation Services section, including Activities, Grievance support, AIC Legal Services support, general/special population programming support, budget, and general clerical duties.


  • Two years of general clerical experience (one year of which included typing, word processing, or other experience generating documents); OR
  • An Associate's degree; OR
  • Graduation from a private school of business with a certificate AND one year of general clerical experience.


  • Law Enforcement Data System (LEDS).
  • Public Notary


  • Experience scheduling meetings
  • Excellent communication skills (verbal and written)
  • Experience researching questions to provide appropriate and correct answers
  • Ability to prioritize work
  • Excellent attention to detail
  • Highly organized
  • Ability to multi-task
  • Proficient in Microsoft Suite

Successful candidates for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: Felony Convictions, Computer theft, identify theft and fraud. CJIS Clearance is done at the conditional job offer.

This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute. The pay and benefits on all announcement may change without notice.

The Selection Process: We expect to :

Initial review of minimum qualifications. Consideration of top candidates - We will review and refer to the hiring manager the top candidates. There will be interviews and/or testing to determine the best candidates for a position. Background check and reference checks: All finalists must pass a thorough a criminal records check and reference check.

Additional Information:

Diversity, Equity, and Inclusion is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, and inclusion. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services

We are proud to be an Equal Opportunity Employer . We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available for your reference.

ODOC is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone (that will have direct contact with residents) who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. For more information regarding PREA please visit: United States Department of Justice

Veterans’ Preference : Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility .

ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

Application Reference Number: REQ- 63463


Please contact the recruiter, Maria Arellano

Application information may be used throughout the entire selection process. This process is subject to change without notice. The pay and benefits on all announcement may change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

You must have a valid e-mail address to apply for jobs with the Oregon Department of Corrections. All communication regarding your application and status will be done by e-mail. The application Work Experience and Job Duties section will be closely reviewed first to see if the applicant meets the Minimum Requirements of the Position.

Recruitment may close at any time after 12:01 a.m. on closing date noted above.

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