New job Lead Clerk V in South Carolina
Lead Clerk V
Company : York County Government
Salary : Details not provided
Location : South Carolina
Full Description
Job Description Summary
The purpose of this position is to perform advanced clerical and technical accounting work and coordinate the daily collection of County taxes and fees, including vehicle, current and delinquent real estate taxes, bankruptcy payments, water/sewer utility payments, landfill payments and balancing; supervise and coordinate the work of clerical staff, providing training and instruction, review of work, advice and assistance; to provide professional customer service at all times, and to perform related work as assigned. Assist the Deputy Treasurer/Tax Collection Supervisor and perform duties of the Deputy Treasurer/Tax Collection Supervisor in the event of his/her absence.
JOB DUTIES
ESSENTIAL TASKS:
The tasks listed below represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.
Balance clerk reports and reconcile errors; transport monies to financial institution for deposit; sort, process, and distribute mail payments; balance overpayment refunds for end-of-month financial reporting.
Conduct research necessary to prepare tax sale correspondence and maintain tax sale records as required by law.
Report financial data to Finance Department; issue refunds due to overpayment and assessment changes.
Provide verbal and written communications with customers regarding tax issues, including specific items related to tax sale properties and general tax information.
Review and manage the filing of bankruptcy claims.
Process Forfeited Land Commission bid assignments; update records to reflect returned mail and refunds; research and respond to requests from mortgagees regarding tax information.
Report decal issuance to DMV and manage DMV decal issuance to staff members; reconcile County vs. DMV tag fee collections and issue refunds accordingly.
Processes Forfeited Land Commission tax sale bid assignments; coordinate and assist in preparing returned check correspondence.
Post and balance payments for York County Landfill.
Monitor office vault and safe security; monitor customer lobby security.
Supervise and assist clerks in all aspects of office operations; provide staff training involving all staff members' respective job duties; assign work to staff accordingly; schedule staff leave and maintain office calendar.
Perform duties of Deputy Treasurer/Tax Collection Supervisor in the event of his/her absence.
Process tax sale redemptions and issue refunds accordingly; notarize tax sale documents; assist in conducting annual delinquent tax sale.
QUALIFICATIONS
EDUCATION AND EXPERIENCE REQUIREMENTS:
Completion of a high school diploma/GED and 3 years of experience.
CERTIFICATIONS AND LICENSES:
Must possess Notary Public certification.
Valid state driver"s license preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
Requires gathering, organizing, analyzing, examining, or evaluating data or information and may prescribe action based on such data or information. Requires giving information, guidance, or assistance to people. Requires performing semi-skilled work involving set procedures and rules but with frequent problems. Requires using addition and subtraction, multiplication and division, and/or calculating ratios, rates, and percentages. Requires reading technical instructions, procedures, manuals, and charts to solve practical problems; composing routine reports and specialized reports, forms, and business letters with proper format; speaking compound sentences using normal grammar and word form. Requires doing clerical, manual, or technical tasks requiring a wide range of procedures and requiring intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.
COMPLEXITY/SCOPE OF WORK
TECHNICAL/PARAPROFESSIONAL: Work involves inspecting, measuring, or comparing to a standard; utilizing special training to perform a defined function; following standardized procedures, techniques, or procedures.
Perform professional work methods to formulate important recommendations or make technical decisions that have an organization-wide impact. Example: May require the use of creative ability and resourcefulness in the analysis and solution of complex problems; or may develop new approaches or methodologies to solve problems not previously encountered.
Follow complex rules or systems, using professional literature and technical reports; or enforce laws, rules, regulations, or ordinances.
Communicate to guide or assist people
Perform skilled work involving almost constant problem-solving.
FINANCIAL AUTHORITY
Handle cash transactions; prepare and process purchase orders.
TOOLS AND EQUIPMENT USAGE
Requires handling or using machines, tools, or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones, or similar equipment; may service office machines, including adding paper and changing toner. Uses computers for data entry, word processing, or specialized applications.
PHYSICAL DEMANDS / WORK ENVIRONMENT
PHYSICAL AND DEXTERITY REQUIREMENTS:
Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.
VISION REQUIREMENTS:
The job requires normal visual acuity and field of vision, hearing and speaking abilities, and color perception.
POTENTIAL ENVIRONMENTAL CONDITIONS/HAZARDS:
The job may risk exposure to indoor environment.
York County is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The County seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed. Americans with Disabilities Act (ADA) compliance requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
The purpose of this position is to perform advanced clerical and technical accounting work and coordinate the daily collection of County taxes and fees, including vehicle, current and delinquent real estate taxes, bankruptcy payments, water/sewer utility payments, landfill payments and balancing; supervise and coordinate the work of clerical staff, providing training and instruction, review of work, advice and assistance; to provide professional customer service at all times, and to perform related work as assigned. Assist the Deputy Treasurer/Tax Collection Supervisor and perform duties of the Deputy Treasurer/Tax Collection Supervisor in the event of his/her absence.
JOB DUTIES
ESSENTIAL TASKS:
The tasks listed below represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.
Balance clerk reports and reconcile errors; transport monies to financial institution for deposit; sort, process, and distribute mail payments; balance overpayment refunds for end-of-month financial reporting.
Conduct research necessary to prepare tax sale correspondence and maintain tax sale records as required by law.
Report financial data to Finance Department; issue refunds due to overpayment and assessment changes.
Provide verbal and written communications with customers regarding tax issues, including specific items related to tax sale properties and general tax information.
Review and manage the filing of bankruptcy claims.
Process Forfeited Land Commission bid assignments; update records to reflect returned mail and refunds; research and respond to requests from mortgagees regarding tax information.
Report decal issuance to DMV and manage DMV decal issuance to staff members; reconcile County vs. DMV tag fee collections and issue refunds accordingly.
Processes Forfeited Land Commission tax sale bid assignments; coordinate and assist in preparing returned check correspondence.
Post and balance payments for York County Landfill.
Monitor office vault and safe security; monitor customer lobby security.
Supervise and assist clerks in all aspects of office operations; provide staff training involving all staff members' respective job duties; assign work to staff accordingly; schedule staff leave and maintain office calendar.
Perform duties of Deputy Treasurer/Tax Collection Supervisor in the event of his/her absence.
Process tax sale redemptions and issue refunds accordingly; notarize tax sale documents; assist in conducting annual delinquent tax sale.
QUALIFICATIONS
EDUCATION AND EXPERIENCE REQUIREMENTS:
Completion of a high school diploma/GED and 3 years of experience.
CERTIFICATIONS AND LICENSES:
Must possess Notary Public certification.
Valid state driver"s license preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
Requires gathering, organizing, analyzing, examining, or evaluating data or information and may prescribe action based on such data or information. Requires giving information, guidance, or assistance to people. Requires performing semi-skilled work involving set procedures and rules but with frequent problems. Requires using addition and subtraction, multiplication and division, and/or calculating ratios, rates, and percentages. Requires reading technical instructions, procedures, manuals, and charts to solve practical problems; composing routine reports and specialized reports, forms, and business letters with proper format; speaking compound sentences using normal grammar and word form. Requires doing clerical, manual, or technical tasks requiring a wide range of procedures and requiring intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.
COMPLEXITY/SCOPE OF WORK
TECHNICAL/PARAPROFESSIONAL: Work involves inspecting, measuring, or comparing to a standard; utilizing special training to perform a defined function; following standardized procedures, techniques, or procedures.
Perform professional work methods to formulate important recommendations or make technical decisions that have an organization-wide impact. Example: May require the use of creative ability and resourcefulness in the analysis and solution of complex problems; or may develop new approaches or methodologies to solve problems not previously encountered.
Follow complex rules or systems, using professional literature and technical reports; or enforce laws, rules, regulations, or ordinances.
Communicate to guide or assist people
Perform skilled work involving almost constant problem-solving.
FINANCIAL AUTHORITY
Handle cash transactions; prepare and process purchase orders.
TOOLS AND EQUIPMENT USAGE
Requires handling or using machines, tools, or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones, or similar equipment; may service office machines, including adding paper and changing toner. Uses computers for data entry, word processing, or specialized applications.
PHYSICAL DEMANDS / WORK ENVIRONMENT
PHYSICAL AND DEXTERITY REQUIREMENTS:
Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.
VISION REQUIREMENTS:
The job requires normal visual acuity and field of vision, hearing and speaking abilities, and color perception.
POTENTIAL ENVIRONMENTAL CONDITIONS/HAZARDS:
The job may risk exposure to indoor environment.
York County is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The County seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed. Americans with Disabilities Act (ADA) compliance requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.