New job Receptionist in Alexander City, AL 35010

Purpose

To operate the telephone system and perform clerical support, both in an efficient manner in accordance with established procedures.

Essential Functions

• Answer telephone and route calls promptly. Take and disseminate messages when necessary. Respond to inquiries in a courteous manner.
• Receive, sort and distribute incoming mail. Prepare outgoing courier mail each day for overnight courier service.
• Order mail supplies and express shipment supplies as needed (including postage and packaging materials, air bills and envelopes/boxes as needed).
• Prepare outgoing company material upon request: copy, collate, bind and mail.
• File and retrieve records and correspondence.
• Greet visitors and notify pertinent individuals.
• Ensure that necessary equipment and administrative supplies are available and in good working order.
• Use office supplies in an efficient manner to avoid waste.
• Assist with administrative duties as directed (i.e. typing reports, correspondence, filing, etc.).
• Perform other related assignments as required.

Work Schedule

• As assigned, including some week-ends, evenings and Holidays.

Working Conditions

• Works in well-lighted/ventilated areas.
• Most of the work is performed indoors
• Is subject to frequent interruptions.
• The noise level in the work environment is usually moderate.
• Is involved with residents, personnel, visitors, government agencies, etc., under all conditions and circumstances.
• Is subject to hostile and emotionally upset residents, family members, etc.
• Communicates with the medical staff, nursing staff, and other department supervisors.
• Works beyond normal duty hours, on weekends, and in other positions temporarily, when necessary.
• May be exposed to bodily fluids, infectious waste, diseases, conditions, etc., including the AIDS and hepatitis B viruses.

Physical Requirements

• While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, or feel; implements or office equipment; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear.
• Must be able to speak and write the English language in an understandable manner.
• Collect information through observation, listening, touching, and smelling.
• Must have auditory ability sufficient to monitor and assess
• Job requires regular sitting, standing, walking, stooping, bending, kneeling, crouching, reaching, pushing, pulling, twisting, writing, and carrying charts, food, trays, etc.
• Must be able to move intermittently throughout the work day.
• Specific vision abilities required by this job include close, distance and color vision and the ability to adjust focus.
• Employee may be required to move chairs, beds, and medical equipment.
• Must be able to cope with the mental and emotional stress of the position.
• Must function independently, have flexibility, personal integrity, and the ability to work effectively with the residents, personnel, and support agencies.
• Must be in good general health and demonstrate emotional stability.
• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.
• May be required to lift, push, pull, and move equipment, supplies, etc., in excess of fifty (50) pounds.
• Must be able to assist in the evacuation of residents.

Safety, Sanitation and Infection Controls

• Assure the assigned work areas are maintained in a clean, safe and sanitary manner.
• Assure that established infection control and universal precautions practices are observed.
• Report all hazardous conditions or equipment to your supervisor.
• Follow established safety policies and procedures.
• Dispose of refuse daily in accordance with established sanitation procedures.
• Keep work/assignment areas free of hazardous objects, unnecessary equipment, supplies, etc.
• Report any accident/incident to your supervisor no matter how minor.

Qualifications

• Must possess a high school diploma or its equivalent.
• Must have at least (2) year’s experience as a secretary or receptionist.
• Must be able to communicate effectively in stressful situations and to read and understand written and verbal instructions.
• Pleasant telephone voice and in-person manner required.
• Requires common sense, good judgment and a detailed approach to work on assignments and projects that are routine in nature.
• Must possess a good working knowledge of computers, input/output/retrieval data, etc.
• Must function independently and have the ability to work effectively with other personnel.