New job Probate Registrar in Arizona

Probate Registrar

Company : Maricopa County, AZ
Salary : $46,072 - $71,760 a year
Location : Arizona

Full Description

Position Overview

About the Position
The Clerk of the Superior Court seeks a paralegal or a legal assistant to become our Probate Registrar!

As our Probate Registrar, you'll administer informal probate through the review, approval, and processing of probate court documents in accordance with statutory requirements.

Don't wait until it's too late! Make a change not just in your career but in the lives of your community today!

About the Office of the Clerk of the Superior Court
Join a team on a mission to provide fair and equitable access to justice. Our department is looking for people who strive to provide excellent customer service, collaborate in a team atmosphere, and serve the community. Every member plays a vital role in providing services for the justice system, the legal community, and the general public.

We are people making a difference.

Come make a positive impact as a member of the Maricopa County Clerk of the Superior Court.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications.

  • High school diploma or GED

  • Five (5) years of paralegal or legal assistant experience with probate case types

  • A Bachelor’s degree or higher in Public Administration, Criminal Justice, or a related field can substitute for up to two (2) years of the minimum experience.

Our Preferred Candidate has
  • Certificate of completion from a Legal Assistant or Paralegal Studies program at an accredited school
  • A Juris Doctorate

Essential Job Tasks

The tasks listed are a representation and not an all-inclusive list of essential job tasks for this position.
  • Reviews and approves/rejects a variety of legal probate documents including applications for Registrar Certificates, Applications for Subsequent Administration, Appointments of Special Administrators, and Affidavits for Collection of Real Property, Informal Intestates, etc.
  • Processes Ancillary Probate/Proof of Authority, Endorsement paperwork and bonds for Issuance of Letters of Appointment
  • Provides support to attorneys, judicial officers, various Court employees, and external customers regarding processes and documentation
  • Reviews probate laws and statutes daily to make informed decisions; conducts ad-hoc research as needed
  • Collects statistical data and prepares reports
  • Maintains procedures/policies related to Probate processes
  • Oversees the operations of judicial functions of the Clerk’s Office which may involve document processing, customer service counters, or electronic document management
  • Responsible for the direct supervision of employees that perform functions related to probate processing, file counter, eFile, or other court-related jobs
  • Performs personnel actions, such as interviewing, hiring, onboarding, progressive discipline, performance management, payroll processing, employee training, and the monitoring of daily staff coverage; ensures continuous job training, performance enhancement opportunities, develops individual performance plans, and regularly monitors and evaluates employee performance by auditing work product and reviewing statistical reports
  • Trains Probate Deputies/Specialists of the Clerk of the Superior Court so they can accurately process Probate documents and process-related court-ordered fees
  • Represents the Clerk’s Office in meetings with judiciary court staff, internal and external departments, and agencies
  • Participates in organizational projects as well as identifies and implements process enhancements and departmental procedures intended to improve service

Working Conditions
Office setting in a high volume, fast-paced environment with frequent stressful situations. Requires long periods of sitting while completing computer activities. May require travel to and from job-related locations during the course of a scheduled workday, subject to County policies regarding the use of County vehicles and/or private vehicles used on County business.

Selection Procedure

The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on the evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on relevant experience, internal equity, and budgetary allowances.

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

Apply Now