New job Police Records Specialist in Colorado

Police Records Specialist

Company : City of Northglenn
Salary : $39,000 - $54,700 a year
Location : Colorado

Full Description

Nature of Work

This is responsible work in the operation of the Records Unit of the Police Department, providing administrative and technical support of a wide and varied scope to the Police Department.

An employee in this class is responsible for the performance of a wide variety of technical and complex clerical and communication tasks in police records operation. This position works rotating shifts, various hours, weekends and holidays. The employee reviews crime and incident reports received from Patrol and Detective Divisions for quality control purposes and processes same. The duties include extensive work maintaining the data integrity of the Department's computerized Records Management System. Duties also include extensive work in the maintenance and dissemination of timely and accurate police records and the operation of related computer equipment and radio and telephone communication systems. The employee is often the "first contact" citizens have with the Department which often involves handling more routine police matters in situations where the attention of a sworn officer is not immediately warranted such as interviewing citizens, writing crime reports and handling civil complaints.

Duties and Responsibilities

Monitors police radio and transmits via radio a variety of information to police officers and other agencies as needed. Conducts a variety of queries, entries, modifications, and cancelations utilizing CCIC/NCIC computer regarding driver's licenses, vehicle registration, stolen property, wants and warrants, criminal history records, investigative files, and related reports. Reviews CCIC/NCIC computer input of other coworkers to ensure accuracy. Responds to messages from other agencies giving or receiving information.

Enters data into the Department's RMS system. Conducts a variety of queries against the system which search for data errors and duplication and then cleans up those errors.

Validates reports for accuracy of NIBRS (National Incident Based Reporting) coding. Resolves errors for NIBRS submissions reports.

Processes police reports; disseminates copies to appropriate authorities; updates or prepares appropriate records; cross-files records; logs tickets. Releases reports to citizens, businesses and other government agencies following the Colorado State Statutes regarding records release.

Acts as deputy municipal and county court clerk for bonding and fine purposes.

Processes municipal warrants by obtaining case numbers, entering into various computer systems, and running criminal histories and DMV records.

Interviews victims and writes crime reports in cases that do not require immediate follow-up or arrest; may handle accident reports that do not require citations or other follow-up. Enters reports into in-house computer system and completes processing.

Confers with citizens regarding civil problems or complaints. Confers with parents of runaways; writes reports, and is responsible for follow-up in most cases.

Fingerprints citizens for bonding, real estate applications, school/day care employees, sales license, and other statutory purposes.

Searches prisoners as required.

Photographs victims of domestic violence as required.

Attends to children until parent/guardian or social services arrive.

Maintains call lists and performs call-outs for a variety of emergencies; for example TACT/SWAT team as required, appropriate personnel in weather emergencies (i.e., tornadoes, snow storms, etc.), and others as needed.

Processes incoming mail and forwards copies of reports to insurance companies, D.A.'s office,

Probation and Parole, etc. Receives subpoenas for officers.

Files reports, summonses, ID photographs and miscellaneous correspondence.

Audits case files.

Performs notary duties for officers, detectives and citizens.

Researches various requests for officers, detectives, citizens and other city departments.

Collects and secures cash from the public for bonds, fines, and fees for various services.

Maintains records using basic accounting principles.

Collects and secures money bags for other City departments on the weekends during the summer.

Validates CCIC/NCIC entries.

Complies with State of Colorado Archives Retention Schedule.

Performs a variety of miscellaneous typing and filing on an as needed basis to assist other divisions.

Releases property to citizens when property custodian is unavailable.

Performs related work as required and other duties as assigned.

Education and Experience

High school graduate supplemented by college course work in business, criminal justice or a related field, plus one year of experience which involved heavy public contact work; or any equivalent combination of education and experience which provides the following knowledge, abilities and skills:

Ability to type 40 wpm.

Ability to establish and maintain effective relationships with coworkers, officers, administrators, and the general public.

Ability to complete and maintain CCIC certification.

Supplemental Information

Candidate will be required to complete a data entry and typing assessment.
Successful applicant will be required to undergo a comprehensive background investigation,
polygraph, psychological and physical exam with drug screen.


Benefits Vary Depending on the Status of the Position

Details of the City of Northglenn's benefits program can be viewed here (Download PDF reader).


Regular Full-Time

Employee works in a position that is classified as 40 hours per week. Eligible for full benefit package including medical, dental, life and LTD insurance; pension and general leave and optional benefits.

Regular Part-Time 30+

Employee works in a position that is classified as 30+ hours per week. City pays contribution toward employee only medical and dental insurance. Employee can pay the difference to cover spouse and/or children. Life & LTD insurance coverage is provided. Employee participates in the City's pension plan and the City contributes to the plan. Employee accrues general leave on a pro-rated basis and optional benefits.

Regular Part-Time 20+

Employee works in a position that is classified as 20+ hours per week but less than 30 hours. City pays contribution toward employee only medical insurance. Employee accrues general leave on a pro-rated basis and the City pays 3.75% toward deferred compensation and optional benefits.

Regular Part-Time

(less than 20 hours/wk)

Employee works is a position that is classified as less than 20 hours per week. Employee accrues general leave on a pro-rated basis and the City pays 3.75% toward deferred compensation.

Part-Time (No Benefits)

Employee works in a position that is classified as a "no benefit" position (i.e., Fitness Instructor, Scorekeeper, Substitute Lifeguard). Employee is not eligible for benefits and pays 7.5% toward deferred compensation.


Employee works in a position that is classified as a short-term position, is not eligible for benefits and pays 7.5% toward deferred compensation.

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