New job Office Specialist in Temporarily remote

Initial Posting Date:

04/02/2021

Application Deadline:

04/16/2021

Agency:

Oregon State Department of Police

Salary Range:

$2,689 - $3,948

Position Type:

Employee

Position Title:

Office Specialist 2 - Open Records OSP21-0073 (e)

Job Description:

Overview of the Position

This recruitment announcement will be used to fill one (1) permanent position. The incumbent in this position will respond to public inquiries regarding criminal histories through the Open Records process. This position will provide backup to public fingerprinting services. The incumbent in this position will participate in quality control procedures for Criminal Justice Information Systems (CJIS) functions. This position receives and documents open record requests through mail and the OSP web site. Duties include collecting and receipting appropriate fee(s), maintaining records for billing transactions, keeping tally of requests for monthly statistical reports, and rejecting requests for deficiencies found.

Minimum Qualifications (Must be reflected in the resume for full consideration):

Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;

OR

An Associate's degree

OR

Graduation from a private school of business with a certificate AND one year of general clerical experience.

Preferred Skills (Must be reflected in the cover letter for full consideration):

• Demonstrated ability to work and solve problems independently

• Experience with time management, organization and meeting deadlines

• Demonstrated ability to use policy or procedure manuals, handbooks, or other types of reference materials

• Demonstrated ability to apply excellent internal and external customer service skills

Instructions for Applying

You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume you must submit a cover letter – no more than one page in length – addressing how you meet the preferred skills for this position. Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application. Please submit these documents in either MS Word or PDF format. Documents submitted in formats other than MS Word or PDF will not be reviewed and will result in disqualification of your application. The selection process consists of a review of your materials and an evaluation of your experience, education, preferred skills, and training. Please note that your submission will also be evaluated for grammar, spelling, and punctuation.

To request a copy of the position description, please email your request to [email protected] and reference Recruitment #OSP21-0073 – OS2- Open Records.

About the Agency

The Oregon State Police (OSP) is a multi-disciplined organization charged with protecting the people, wildlife, and natural resources in Oregon. We enforce the traffic laws on the state’s roadways, investigate and solve crimes, conduct post-mortem examinations and forensic analysis, and provide background checks and law enforcement data. We regulate gaming, the handling of hazardous materials and fire codes, and educate the public on fire safety and enforce fish, wildlife, and natural resource laws. Learn more about OSP here.

About the Division

The Criminal Justice Information Services (CJIS) Division within the Department of Oregon State Police (OSP) consists of the LEDS and Identification Services program areas. Organized within the Public Safety Services Bureau, the CJIS Division has 87 employees and a biennial budget of $22.8 million. Additionally CJIS includes 13 Limited Duration grant funded employees with a federal fund budget of $2.3 million and one Limited Duration employee for the LEDS 20/20 Project. All employees are stationed in Salem.

Additional Information

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. Our top priorities during this public health crisis are employee health and the ability to meet our essential responsibilities. We are taking safety precautions while continuing our business operations in order to keep employees safe and prevent the spread of COVID-19. All positions are evaluated for suitability for telework and some may not qualify. As a result, some positions are unable to fully telework and may require being on-site for extended periods. At a minimum, the employee’s work is conducted on site during the trial service (training) period. The final determination will be made upon successful completion of the trial service period.

The State of Oregon offers full medical, vision, and dental benefits with paid sick leave, vacation, personal leave, and multiple paid holidays a year. If you have a desire to make a difference in the lives of Oregonians, apply today!

For existing State of Oregon employees : Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase. Please monitor your Workday account, as communications will be sent to your Workday account. You may be asked to submit additional information after initial application.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility . US Armed Forces Veterans wishing to claim veterans’ preference must attach their Department of Defense Form 214 (DD214) or letter indicating service-connected compensation with their memorandum. Please note – if you checked you are a veteran, you will be asked to upload your documents later in the application process, after you have applied. More information on veterans' preference points is available here.

Communication: You must have a valid e-mail address to apply. All communication regarding your application and status will be done electronically. To ensure clear communication, please unfilter emails from Workday.com.

Workday will timeout after 20 minutes of inactivity. You must submit your application after you begin the process. You cannot save your progress and come back to it later.

After you apply: Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions. These can be found under the “My Applications” section. Make sure to complete these tasks or actions before the job announcement closes. Be sure to check both your email and Workday account for updates regarding this recruitment.

Background check: Prior to being offered a position, finalists must pass a fingerprint-based security/criminal record background check, and some higher-level positions may include a thorough background investigation. Conviction of a crime will not automatically preclude appointment. Adverse background data may be grounds for immediate disqualification.

Pay Equity : As an employer, the State of Oregon complies with HB 2005 Pay Equity. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of current or past compensation. We determine salary from applicable professional experience and education.

Please visit here for more information.

Work Authorization : The Oregon Department of State Police does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. If you are the successful candidate you must present your I-9 acceptable documents for employment verification.

If you have questions or require an alternate format in order to complete the employment process, you may contact Human Resources by email at [email protected] .

The Oregon State Police is an equal opportunity, affirmative action employer committed to workforce diversity, equity, and inclusion.