New job Office Manager (DOH5444) in Washington
Office Manager (DOH5444)
Company : State of Washington Dept. of Health
Salary : $3,370 - $4,398 a month
Location : Washington
Full Description
Description
The Office Manager serves as lead for all administrative functions in the Eastern Region Office of Drinking Water (ODW) and supervises three administrative staff members as well as other temporary and student workers as needed. The position is the principal office assistant to the ODW Regional Manager.
The Office Manager is the lead in ensuring support to other programs in the Environmental Public Health and Health Services Quality Assurance Divisions who have staff working in the DOH Eastern Regional Office.
This is a full-time permanent position within the Division of Environmental Public Health (EPH), Office of Drinking Water (ODW).
EPH supports the department's mission by working with local governments and other agencies in the areas of safe drinking water, food safety, shellfish protection, radiation safety, wastewater management, pesticide exposures, vector borne disease, general environmental health and safety issues, and health risk assessments.
The mission of the ODW is to protect public health by ensuring safe and reliable drinking water. This position performs essential tasks in support of the overall operation of the ODW Eastern Regional Office. This allows the Regional Manager and regional office staff to focus on public health issues that arise from regulated drinking water systems in the 20 counties of the Eastern Region. The Office Manager reports to the Regional Manager.
About the Department of Health
Washington State Department of Health (DOH) works with federal, state, tribal, and local partners to help people in Washington stay healthy and safe. Our programs and services help prevent illness and injury, promote healthy places to live and work, provide education to help people make good health decisions, and ensure our state is prepared for emergencies.
Benefits of Working for DOH
Washington is America's Top State according to U.S. News (2021) and provides one of the most competitive benefits packages in the nation.
DOH offers:
- A healthy life/work balance by offering flexible schedules and telework options for many positions.
- Growth and development opportunities.
- A wellness program that offers education, access to healthy food, and fitness classes.
- Opportunities to serve your community through meaningful work.
- A commitment to diversity and inclusion by fostering an inclusive environment that encourages all employees to bring their authentic selves to work.
- An Infant at Work Program that is based on the long-term health values of breastfeeding newborns and infant-parent bonding.
- A modernized workplace.
Duties Include
- Mentoring, training and supervising administrative staff and all administrative support functions within the DOH Eastern Regional Office.
- Planning, organizing, and assigning work to administrative staff including maintaining up-to-date desk manuals for each regional office administrative position
- Reviewing, evaluating and recommending changes of policies and operating procedures. Designs forms and prepares policy directives for internal use.
- Providing direct support for the ODW Regional Manager, including preparation of correspondence, performance of budget tasks, development of office-wide policies and procedures, representation at meetings, and reporting of performance measures.
- Serving as the Public Disclosure Coordinator and Customer Complaint Coordinator.
- Maintaining the Complaint database and monitoring the overall complaint process.
- Arranging for records classification, retention, and disposition and ensuring agency and office records retention policies are followed.
- Scheduling, tracking, and documenting staff training, and send staff updates and reminders regarding training.
- Completing timekeeping activities for the ODW Eastern Regional Office.
What we’re looking for
Success in this position requires one to be a team player, defined as having a driving passion for the work, bringing humility to their job and people interactions, and understanding how their words and actions affect others.
Required Qualifications
- Four (4) or more years of increasingly responsible experience in administrative, secretarial, or office management work.
- One (1) or more years of professional experience leading teams or providing mentoring to colleagues or providing feedback and coaching to co-workers for improved products or processes.
- Professional experience using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Desired Qualifications
- An Associate’s degree or higher in business or a related field of study.
- Four (4) or more years of progressively responsible experience in office management, secretarial, or general administrative experience.
Application Process
Intrigued? We’d love to hear from you. Click "Apply" to submit your detailed application profile along with the following:
1. A letter of interest, describing how you meet the specific required qualifications for this position.
2. A current resume.
3. Three (3) or more professional references, to be included in your profile. Please include at least one supervisor, peer, and (if you have supervised staff) a subordinate.
Important Note: Do not attach documents that contain private information (social security number, date of birth, transcripts, etc.) or documents that are password protected. These documents will not be reviewed and may cause errors within your application when downloaded. Veterans, please feel free to attach a copy of your redacted DD214.
The Washington State Department of Health (DOH) is an equal opportunity employer. DOH strives to create a working environment that is inclusive and respectful. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of our workforce.
Conditions of Employment/Working Conditions
With or without an accommodation, I am willing and able to:
- Legally operate a state or privately owned vehicle or provide alternative transportation.
- Occasionally work in excess of 40 hours per week and/or to adjust normally scheduled hours, which may include evening and weekends.
- Occasionally travel statewide which may include traveling in both daylight and at night, as well as in snowy and rainy conditions.
- The duty station for this position is Spokane Valley, WA. Due to the COVID-19 pandemic, telework (mobile-work) is currently expected. When approved to return, the incumbent is expected to report to the duty station for work activities. An alternative work schedule may be considered upon request and supervisor approval. Telework – once returned to the duty station for work activities, may be considered upon request with supervisory approval.
If you have questions, need alternative formats or other assistance please contact Skyler Jones at (360) 236-4408, [email protected], or TDD Relay at 1-800-833-6384 or 711 (Washington Relay). Technical support is provided by NEOGOV, 855-524-5627 (can’t log in, password or email issues, error messages).
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Supplemental Information
Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.
Education and experience selected, listed and/or detailed in the Supplemental Questions must be verifiable on the detailed applicant profile submitted.
This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.