New job Legal Office Assistant (Non-Permanent) in Washington

Legal Office Assistant (Non-Permanent)

Company : State of Washington Office of Administrative Hearings
Salary : $2,738 - $3,535 a month
Location : Washington

Full Description

Description


Legal Office Assistant (Non-Permanent)
Office of Administrative Hearings
Spokane Valley Field Office

Note: This position is non-permanent and is expected to last approximately 12 months.
Note: The essential functions of this position require in-office work. This is not a telework position.

AGENCY INFORMATION
The Office of Administrative Hearings (OAH), established in 1981, offers the people of Washington a fair, independent hearing when they appeal a government agency action. Administrative Law Judges (ALJs) at OAH preside over administrative hearings, and decide cases about unemployment, food assistance, medical benefits, child support and more. OAH conducts hearings for more than 20 state agencies, including the Employment Security Department, the Department of Social and Health Services, and the Health Care Authority. For more information about OAH, please visit our website at www.oah.wa.gov.

Our mission: We independently resolve administrative disputes through accessible, fair, prompt processes and issue sound decisions.

Our vision: OAH offers the people of Washington a convenient, easy to navigate system to request and receive fair and impartial hearings on their appeals of government actions. OAH is the preferred neutral forum for Washingtonians to resolve their disputes with state and local government agencies.

Our values: Public service, respect, integrity, communications, employees.

OAH Offers:
  • Exposure to a legal office setting.
  • Work that is important and makes a difference.
  • Growth opportunities and in-house training.
  • Comprehensive benefits package.

THE OPPORTUNITY
OAH is looking to fill a non-permanent LOA position to work on the Employment Security caseload. This position is expected to last approximately 12 months. The essential functions of this position require in-office work. This is not a telework position.

The LOA position contributes to the mission of OAH by providing support services to the agency. This may include intake and file set-up, file assembly and maintenance, order formatting and development, mailing and publishing of decisions, transmittal and organization of records, and data entry. This position prioritizes workload and works with other OAH employees and internal/external customers to ensure the agency meets its mission and goals.

Duties

Duties include, but are not limited to:

Processing and publishing notices and orders

  • Draft, process and publish notices received from Legal Assistants.
  • Process and publish orders from ALJs.
  • Ensure all documents are processed and published timely according to caseload specifications and utilizing proper forms and templates.
  • Ensure all OAH-created outgoing documents are uploaded to PRISM.
  • Review and manage the PRISM dashboard to ensure all orders have been published and mailed.
  • Ensure that the case management system reflects the current status of the case, and close out cases when complete.
Outgoing USPS mail and electronic delivery of notices and orders
  • Bulk-print and mail out notices and orders for daily mailing; includes stuffing envelopes, applying postage, and depositing in the office building mail receptacle by designated mail time.
  • Send secure email notices and orders daily to ESD departments and other entities as directed.
  • Ensure all OAH-created outgoing documents are uploaded to PRISM.
  • Perform quality checks on all outgoing documents to ensure orders are signed, dated, and include the correct mailing date.
  • Ensure that outgoing documents are directed to the correct parties with all the correct information.
  • Ensure all outgoing documents include appropriate supplemental materials.
Process incoming USPS mail
  • Retrieve mail from the building mailroom by designated arrival time.
  • Open, date stamp, sort all mail between ESD and SHS.
  • Scan ESD mail to a common scan folder for processing by the Legal Assistants.
Exhibiting
  • Exhibit and upload documents from ESD accurately into PRISM.

Qualifications

Option 1: High School diploma or equivalent AND two years of clerical experience, including a minimum of six months of experience in a legal or professional office environment (legal office, medical office, court clerk, bank or accounting firm).

Option 2: One year of legal office experience.

Option 3: A combination of two years of college education and/or relevant experience.

Supplemental Information

How To Apply

To begin the online application process, click the green "Apply" button on this announcement at careers.wa.gov or governmentjobs.com. To be considered for this position, you must include the following information in your online application and complete the supplemental questionnaire. Application materials must clearly show how you meet the qualifications for the position in order to be considered.

Application Must Include

  • A letter of interest describing what interests you in this position and what makes you a viable and competitive candidate.
  • A resume highlighting relevant experience AND a completed online application profile that includes education and employment history.
  • A minimum of three professional referenceswith your application, including at least one supervisor.
    • A professional reference is defined as an individual who has either been paid to supervise your work or worked directly with you and can attest to your work performance, technical skills, and job competencies. If your references do not meet these criteria, please include non-related professionals, such as educators or other professional associates.



OAH is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email us at OAHHR@oah.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.


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