New job Human Resources Assistant in Oregon
Human Resources Assistant
Company : US Department of the Interior
Salary : $37,634 - $60,605 a year
Location : Oregon
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- This position provides technical support in personnel action processing activities by preparing and processing a full range of personnel actions for employment; requesting and assembling all documents for actions prior to processing.
- The incumbent will make coding determinations regarding tenure, veterans' preference, nature of action, legal authority; service computation dates, appointment limits, basic pay, etc.
- Resolves basic pay related questions and problems; establishes and maintains official personnel files; and provides technical assistance regarding a variety of human resources matters.
- May initiate background investigations for new employees, contractors, and volunteers ensuring all paperwork is complete and submitted properly to the proper agency (e.g., FBI or OPM).
- May assist in the preparation of vacancy announcements, determining qualifications of applicants, and answering questions regarding general hiring procedures and requirements.
Occasional travel - Occasional travel may be required.
Job family (Series)
0203 Human Resources Assistance
Conditions of Employment
- U.S. Citizenship is required.
- Be sure to read the How to Apply and Required Documents Sections.
- You cannot hold an active real estate license: nor can you have an interest or hold stocks in firms with interest in Federal Lands.
- Direct Deposit Required.
- Appointment will be subject to a favorably adjudicated background/suitability investigation/determination.
- Your resume must contain enough information to show that you meet the qualification requirements as defined in the announcement. In addition, your responses to the questions must adequately reflect in your resume.
- May require a one year probationary period.
QualificationsSpecialized Experience Requirements: In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements - please be sure to include this information in your resume. No assumptions will be made about your experience. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade:
GS-05: One year of specialized experience equivalent to at least the next lower grade (GS-04). Examples are: answering inquiries, performing a variety of routine computerized queries using automated systems; under direct supervision of higher graded specialists - performing routine/recurring payroll actions, assist with processing background investigations, generating offer letters, and assisting with employee onboarding/offboarding -OR- 4 years of education above high school -OR- a combination of experience and education
GS-6: One year of specialized experience equivalent to at least the next lower grade (GS-05) Examples are: providing the knowledge of and skill in applying a standardized body of human resources rules, procedures and operations sufficient to process the full range of personnel actions for General Schedule and Wage Grade positions including various types of appointments and separation actions covering permanent and temporary employment, promotion, within grade increases, etc.; coding and inputting data into the automated personnel system; resolving basic pay related questions and problems such as salaries, adjustments in pay, and payroll deductions -OR- 1 year graduate level education in which the education is directly related to the work of the position -OR- a combination of experience and education.
GS-7: One year of specialized experience equivalent to at least the next lower grade (GS-06). Examples are: providing the knowledge of and skill in applying an extensive body of human resources rules, procedures and operations sufficient to process a full range of personnel actions for employment, change and separation actions covering permanent and temporary employment; making coding determinations regarding tenure, veterans preference, nature of action, legal authority, service computation date, appointment limitations, basic pay and creditable service; and providing technical assistance regarding a variety of human resource matters; provide technical support in recruitment and placement activities such as developing vacancy announcements; screening applications for proper documentation; conducting qualifications analysis; adjudicating veterans preference determinations; advising selecting officials on hiring procedures and requirements -OR- 1 year of graduate level education in which the education is directly related to the work of the position -OR- a combination of experience and education.
Superior Academic Achievement (See OPM's General Policies, Application of Qualification Standards Section 4.f.) S.A.A. must have been gained in a curriculum that is qualifying for the position to be filled.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
You must meet all qualification requirements by the closing date of the announcement.
Physical Demands: The work is mostly sedentary and may require periods of standing. Although special physical effort is not required, carrying light items such as files or pamphlets may be required occasionally.
Work Environment: The work is performed in an office setting and is adequately lighted, heated, and ventilated.
If using education to qualify, you must submit copies of all transcripts or a list of college courses that include hours and grades from an accredited U.S. college/university. See Required Documents section for more information.
DOI uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit E-Verify
Career Transition Assistance Plan (CTAP)/lnteragency Career Transition Assistance Program (ICTAP): These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well qualified for the position with a score of 90 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: CTAP or ICTAP
Males born after 12/31/59 must be registered for Selective Service
Travel and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.
The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis. The selectee may be allowed to telework with supervisor approval.
This announcement is being advertised concurrently under number OR-21-MP-11072514-SN, for status candidates and special hiring authority eligible. You must apply to each announcement separately if you wish to be considered under both recruitment methods.
If you are unable to apply online or need to fax a document, you do not have in electronic form; view the following link for information regarding an Alternative Application
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how your application materials reflect the qualification requirements of this position.
Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online questionnaire will be used to measure the degree to which your background matches the requirements for this position. Qualified applicants will be placed in one of three predefined categories: Best Qualified, Well Qualified and Qualified. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. Candidates placed in the Best Qualified category will be identified for referral to the hiring manager and may be contacted for an interview.
Your answers to the online questionnaire will be used to evaluate your competencies in the following areas:
Personnel and Human Resources
In order to be considered for this position, you must complete all required steps in the application process. In addition to the standard occupational questionnaire, applicants who meet the required basic requirements and specialized experience will be referred to a Subject Matter Expert panel for a secondary assessment review. This will measure the critical competencies based on the assessment tool selected by the hiring official.
Background checks and security clearance
Drug test required
Position sensitivity and risk
Moderate Risk (MR)
Trust determination process
To apply for this position, you must submit a complete Application Package which includes:
Resume or Application. At a minimum, your resume MUST contain job title (include job series and grade, if federal), duties, starting and ending dates (month and year), hours worked per week, and salary. USAJOBS has a template to ensure a complete resume. https://www.youtube.com/watch?v=8YX7o1PBoFk
Your resume will be used to validate your responses to the assessment tool(s). Failure to provide required information will result in loss of eligibility. You are welcome to submit an optional cover letter.
Transcripts: If using education to qualify, submit a copy of ALL your college transcripts or a list of ALL college courses that include hours and grades from an accredited U.S. college/university. Upon selection, official transcripts must be received prior to appointment. If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.
Veterans: If you are claiming veterans' preference you must submit a copy of your DD-214, "Certificate of Release or Discharge from Active Duty," (Member 4 copy is preferred), showing the dates of active duty, type of discharge, and character of service (must be honorable) OR written documentation from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted.
If you are claiming 10-point veterans' preference, in addition to the documents specified above, you must submit documentation that supports your claim as shown on the back of the Application for 10-Point Veteran Preference. SF-15.
If you are claiming Sole Survivorship Veterans' Preference (SSP), please provide the documentation you received granting this preference.
Additional information on veterans' preference can be found in the www.fedshirevets.gov/job-seekers/special-hiring-authorities/.
Career Transition Assistance Program (CTAP) or interagency Career Transition Assistance Program (ICTAP) eligibles: Submit documentation verifying your CTAP/ICTAP eligibility - this includes a copy of the agency notice and your most recent SF-50 noting current position, grade level and duty location.
Please note that documents selected for transfer from your USAJOBS profile are NOT automatically added to your application. You need to transfer your document(s) in the "Documents" step during the application process.
Hard copy paper supplemental documents, submitted without prior Human Resources approval, will be considered as an incomplete application.
Required documentation must be submitted by 11:59 p.m. Eastern Time, on the closing date of this announcement.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
This job is open to
U.S. citizens, nationals or those who owe allegiance to the U.S.
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Clarification from the agency
All U.S. Citizens - No previous Federal Service is required. CTAP and ICTAP candidates in the local commuting area.