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Facilities Management and Security Assistant

New job Facilities Management and Security Assistant in New Jersey

Facilities Management and Security Assistant

Company : US Department of the Treasury
Salary : $40,749 - $65,621 a year
Location : New Jersey

Full Description

Duties

Summary

The U.S. Department of the Treasury has a distinguished history dating back to the founding of our nation. As the steward of U.S. economic and financial systems, Treasury is a major and influential leader in today's global economy. We have over 100,000 employees across the country and around the world. Come Join the Department of the Treasury and Invest in Tomorrow.

See Other Information for Locations.


Responsibilities

WHAT IS THE FACILITIES MANAGEMENT & SECURITY SERVICES (FMSS) DIVISION? FMSS customers are IRS employees – FMSS identifies and delivers value-added, cost efficient, shared service solutions, that facilitate the success of the IRS mission including, but not limited to, real estate and portfolio solutions, building infrastructure and facilities management, security services, employee credentialing, environmental health and safety and incident management.

WHAT DOES A FACILITIES MANAGEMENT AND SECURITY SERVICES (FMSS) ASSISTANT DO? As a Facilities Management and Security Assistant you will perform technical work in support of managers and/or program specialists in the administration of assigned major programs by compiling and researching information (i.e. customer requirements), processing procurement requests, and performing one or more paraprofessional tasks in the program areas of FMSS, including space and building management, safety, security, access controls, system testing, personal property management, and other related programs.

As a Facility Management and Security Assistant you will:

  • Review procedures, work provided by contractors, customer requirements, and work requests to assure they meet requirements and are complete, clear, and understandable.
  • Review information provided by the Employee Resource Center (ERC), contractors, customers, Facility Management and Security Services (FMSS) staff, and from financial and workload reports to eliminate redundant requirements, clarify organizational and funding responsibilities, verify time frames, and explain FMSS processes to customers in other work areas
  • Collect information regarding timeliness, cost and quality of service delivery. Identify products and services with excessive cycle times, low customer satisfaction rates, and costs exceeding projections and assist the assigned manager and/or specialist in preparing procedural changes and explaining them to other FMSS staff and to customers.
  • Assist with performing tasks for various program areas such as project implementation, inventory controls, personal property management, motor vehicle program.
  • Assist with implementation and administration of various security program components, which could include such functions as Identification Media, Access Control Systems, Alarm Monitoring Systems, Closed Circuit Television (CCTV) systems; participate in official security reviews and assessments and report preparation; maintain database and documents used to track and monitor security information; assists with emergency preparedness activities; and serve as a first responder during incidents.
  • Monitor and evaluate the effectiveness of products and services provided to customers from several IRS operating divisions located in assigned campus and/or posts-of-duty. Where contractors provide products and services, monitor contractor performance, timeliness and compliance with the contract. Prepare written reports, memoranda, and charts showing results and recommendations.
  • Prepare time schedules for employee access to IRS space. Review ID Media inventories and maintains building access lists. Create security items such as physical access control (PAC) cards, pocket commissions, parking passes, run and verify reports utilizing the automated ID Media and other security systems.

If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? If you want to find out more about IRS careers, visit us on the web at www.jobs.irs.gov.


Travel Required

Occasional travel - Travel may be required 1 to 5 nights per month.

Supervisory status

No

Promotion Potential

07

  • Job family (Series)

    0303 Miscellaneous Clerk And Assistant

  • Requirements

    Requirements

    Conditions of Employment

    • Refer to Other Information
    • Click "Print Preview" to review the entire announcement before applying.
    • Must be a U.S. Citizen or National

    .

    Qualifications

    You must meet the following requirements by the closing date of this announcement:

    GS-05 LEVEL: You must have one (1) year of specialized experience at a level of difficulty and responsibility equivalent to the GS-4 in the Federal service. Specialized experience for this position includes: Knowledge of programs and operations sufficient to resolve recurring problems in clerical procedures within an assigned organization; Experience assisting others in resolving customer requests for routine services; Experience operating a variety of office automation equipment to enter data in various automated systems; Experience applying grammar, spelling, punctuation and commonly used formats and terminology and experience meeting and dealing courteously and tactfully with customers.

    OR

    You may substitute education for specialized experience as follows: A Bachelor's degree or four (4) years of education above high school in any field of study from an accredited college or university.

    GS-06 LEVEL: You must have one (1) year of specialized experience at a level of difficulty and responsibility equivalent to the GS-5 in the Federal service. Specialized experience for this position includes: Experience resolving problems within an assigned organization; Experience applying technical rules, guidelines, regulations and precedents applicable to the provision of providing facilities services; Experience meeting and dealing courteously and tactfully with others to accomplish work assignments, clarify requirements and verify completion; Experience operating a variety of office automation equipment to enter data in various automated systems; Experience applying grammar, spelling, punctuation and commonly used formats and terminology to communicate procedural and factual information to business customers.

    GS-07 LEVEL: You must have one (1) year of specialized experience at a level of difficulty and responsibility equivalent to the GS-6 in the Federal service. Specialized experience for this position includes: Experience resolving technical problems within an assigned organization; Experience applying technical rules, guidelines, regulations and precedents applicable to the provision of facilities services and physical security to take action and resolve customer’s services; Working knowledge of theories, techniques and methodologies to determine the effectiveness of program operations; Oral and written communications experience to acknowledge requests, clarify requirements, explain procedures and; Experience meeting and dealing courteously and tactfully with others to accomplish work assignments; Experience working with office automation to enter data in various automated systems, such as, electronic access control systems, automated ID Media, automated facilities and property systems/applications, etc. Experience applying appropriate grammar, spelling, punctuation and commonly used formats and terminology to communicate procedural and factual information to business customers.

    For Grade 5: You may qualify by a combination of experience and education. Options for qualifying based on a combination will be identified in the online questions.

    • The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.
    • To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

    Education

    This job does not have an education qualification requirement.

    Additional information

    Three (3) vacancies total are to be filled in the Facilities Management and Security Services (FMSS) division as follows:

    • One (1) vacancy is to be filled in FMSS SECTION A, located in Holtsville, NY
    • One (1) vacancy is to be filled in FMSS SECTION B, located in New York, NY
    • One (1) vacancy is to be filled in FMSS SECTION C, located in Paterson, NJ


    The anticipated start date is mid to late June 2021.


    CONDITIONS OF EMPLOYMENT:

    • We may select from this announcement or any other source to fill one or more vacancies. Additional jobs may be filled.
    • This is a bargaining unit position.
    • We offer opportunities for telework.
    • We offer opportunities for flexible work schedules.
    • A 1-year probationary period is required.
    • Must successfully complete a background investigation including an FBI criminal history record check (fingerprint check).
    • Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency
    • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
    • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
    • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
    • Undergo an income tax verification and review of prior performance/conduct.
    • Tour of Duty: Monday - Friday, 8:00 a.m. - 4:30 p.m.
    • Must meet IRS telework eligibility requirements.

    • May be required to file a confidential financial disclosure report within 30 days of selection and annually from then on.


    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a “not qualified” determination.

    Rating: Your application will be evaluated in the following areas: Writing, Planning and Evaluating, Customer Service. Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories, (i.e., A = Superior, B = Highly Qualified, C= Qualified) depending on your responses to the online questions, regarding your experience, education, and training related to this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

    Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category. Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.

    Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview (telephonic and/or in person at the discretion of the Selecting Official in accordance with hiring polices). We will notreimburse costs related to the interview such as travel to and from the interview site.

    If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP), you must receive a score of category B or better to be rated as “well qualified" to receive special selection priority.



    To preview questions please click here.

    Background checks and security clearance

    Security clearance

    Not Required

    Drug test required

    No

  • Required Documents

    Required Documents

    A complete application includes 1. A resume, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you will not be considered for this position (or may not receive the special consideration for which you may be eligible).

    All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional). To receive full credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view Resume Tips.

    VETERANS' PREFERENCE DOCUMENTATION If you are claiming veterans’ preference, you must submit a copy of your DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. Ten-point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15, along with the required documentation listed on the back of the SF-15 form. For more information on veterans' preference view FedsHireVets.

    Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP) DOCUMENTATION If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents. IRS CTAP eligibles can apply for jobs both within and outside the commuting area.

    EDUCATION DOCUMENTATION: For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page. If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.

  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Our comprehensive benefits are very generous. Our benefits package includes:

      • Challenging work, opportunities for advancement, competitive salaries, bonuses and incentive awards.
      • Ten paid holidays, 13 days of sick leave, and 13 to 26 days of vacation time each year.
      • Access to insurance programs that may be continued after you retire.
      • A wide choice of health insurance plans, coverage for pre-existing conditions, and no waiting periods. We pay a substantial amount (up to 75%) of the health insurance premiums.
      • A retirement program which includes employer-matching contributions.
      • Learn more about Federal benefits programs at: Pay and benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


Help

This job is open to

  • The public

    U.S. citizens, nationals or those who owe allegiance to the U.S.

Clarification from the agency

  • U.S. Citizens or Nationals

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