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New job Executive Assistant in Maryland

Executive Assistant

Company : Southern Maryland Blue Crabs
Salary : Details not provided
Location : Maryland

Full Description

The Southern Maryland Blue Crabs play in the Atlantic League in Waldorf Maryland, a suburb of Washington, DC 30 Miles from the Nation’s Capital. The $26 Million Regency Furniture Stadium features 16 suites, 3,200 fixed seats, and multiple picnic and entertainment venues. As part of Charles County Maryland’s development the ballpark serves as a key component in enhancing growth in the county while providing fun, affordable, family entertainment to fans in Waldorf and beyond.

Summary:
The Southern Maryland Blue Crabs Professional Baseball Club is looking for an administrative professional to join the team as an Executive Assistant to the General Manager.

Responsibilities:
  • Managing calendar for the General Manager
  • Setting up in-person meetings and web and teleconference calls
  • Communication
  • Discreetly handling highly confidential information on a regular basis
  • Handling incoming phone calls and correspondence
  • Identifying and prioritizing items for action
  • Initiating the provision of materials needed by each GM for meetings, presentations, travel, etc.
  • Being familiar with the unique aspects of each department and responsibilities to effectively process incoming information
  • Preparing correspondence, reports, agendas, presentations
  • Administration / Technology
  • Coordinating all aspects of travel arrangements
  • Timely and accurate preparation and processing of expense reports
  • Timely processing and payment of invoices
  • Scanning and filing of documents
  • Managing event ticketing needs and requests and event-day needs
  • Providing technological support with respect to Microsoft Office, meetings, webcasts and conference calls
  • Assisting with coordinating department events and other special projects and duties as assigned
  • Other duties as assigned

Desired Qualifications:
  • 2-year degree – Bachelor’s degree preferred
  • Available to work all Blue Crabs home games and event days/nights
  • Available to work in the office and/or remotely if needed in evenings and on weekends
  • Organized and detail oriented
  • Flexible and able to adapt to changing needs and time pressures
  • Ability to build strong relationships with peers as well as senior executives
  • Ability to anticipate needs and proactively offer solutions
  • Ability to handle confidential information
  • Working knowledge of the internet and technology skills
  • Proofing and editing skills
  • Proficiency in Microsoft Office including Word, PowerPoint, Excel, Access and Outlook
  • Excellent time management skills
  • Ability to work accurately and effectively under pressure and on multiple projects simultaneously
  • Strong computer skills with heavy experience using Microsoft Office products such as Outlook, Word and Excel
  • Excellent verbal and written communication skills including grammatical, editing and proofreading skills
  • Excellent interpersonal skills with ability to work with a variety of leadership styles and diverse personalities.
  • Ability to effectively work with internal and external clients, including government officials, with a positive customer service- oriented attitude

THIS IS A PAID INTERNSHIP.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

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