New job Events Coordinator in Massachusetts

Events Coordinator

Company : Harvard University
Salary : $40 per class
Location : Massachusetts

Full Description

Job Summary

The Shorenstein Center on Media, Politics and Public Policy is a Harvard University research center dedicated to exploring and illuminating the intersection of media, technology, politics and public policy in theory and practice. Through teaching and research at the Kennedy School of Government and its program of visiting fellows, conferences and initiatives, the Center is at the forefront of its area of inquiry. The Shorenstein Center on Media, Politics and Policy is looking for an organized, professional, collegial person with experience planning and managing virtual events to join the Center for a six month term appointment (maternity leave cover). The role reports to the Communications Director and works with all of the Center's projects, fellows, and faculty to put on a full schedule of virtual events while the Kennedy School is still operating on a remote basis.

This is a term appointment for 6 months, ideally starting early April, but exact start date is flexible. The position will be remote until/unless the Kennedy School returns to full in-person operations within the 6-month term.

Job-Specific Responsibilities

Planning and execution of Center events:

  • Working with Center staff, faculty, and fellows to assist with planning strategic events with high educational value for students and the public.
  • Scheduling events, inviting speakers, maintaining events calendar
  • Setting up and managing events via Zoom and Zoom Webinars
  • Creating and distributing event invitations and managing RSVPs
  • Recording events via Zoom and posting recordings to Center website and YouTube

Communications for Center events:

  • Event related website updates, maintaining events calendar on website
  • Creating and sending weekly events emails using Salesforce Marketing Cloud
  • Harvard-wide (KNet, Gazette) and external promotion of events
  • Maintaining and updating events mailing list

Prize and Award Administration:

  • Coordination of two annual prize/awards programs, including setting up and maintaining nomination process, communication with nominees, finalists, and winners, coordinating payment for prize winners, and planning and execution of awards ceremonies and related events.
  • Updating website content about awards programs and winners.

Basic Qualifications

  • Minimum of 2 years relevant work experience in events or communications

Additional Qualifications and Skills

  • Bachelor’s degree and experience in Communications strongly preferred.
  • Excellent verbal and communication skills
  • Proficient with a range of digital media and virtual event tools, including Zoom, mass email (Salesforce Marketing Cloud experience a bonus but not required), YouTube/Vimeo, social media, and Wordpress or other content management systems;
  • Organized and detail-oriented;
  • Collegial team-player who enjoys both rapid response to world events and long-term planning projects;
  • Interest in journalism, technology, politics, and/or public policy, and their impacts on a democratic society;
  • Experience working within Harvard/HKS events and communications systems a plus, but not required.

Additional Information

This position is a benefits-eligible 6 month term appointment, from April - September.
  • We regret that the Harvard Kennedy School does not provide Visa Sponsorship.
  • Harvard University requires pre-employment references and background checks.
  • Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Please note: During the current period of Covid-19 related restrictions, this position may start as a remote position, with transition to onsite in Cambridge, Massachusetts when the office reopens. We continue to monitor the evolving COVID-19 and lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.

Harvard Kennedy School’s Mission and Commitment to Diversity, Inclusion, and Belonging

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.
Learn more about Harvard Kennedy School’s commitment to diversity, inclusion, and belonging.
Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. Our teaching, research, and engagement with practitioners focus on these priorities:

  • Protecting security, freedom, and human rights
  • Strengthening democracy
  • Advancing social justice
  • Increasing economic well-being
  • Enhancing sustainability
  • Improving public leadership and management
You can be part of this endeavor. Explore and learn more about Harvard Kennedy School.

Harvard offers a generous benefits package including:
  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
    Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Job Function

General Administration


USA - MA - Cambridge

Job Code

405013 Administrator (N)




Shorenstein Center

Time Status


Salary Grade



55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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