New job Deputy Medical Administration Officer in Wyoming

Deputy Medical Administration Officer

Company : US Department of Veterans Affairs
Salary : $77,488 - $100,739 a year
Location : Wyoming

Full Description



Serves as a Supervisory Medical Administrative Officer to the Chief Business Officer for the Sheridan VA Health Care System with the primary responsibility of assisting the Chief Business Officer in overall supervision and management of the Business Office. As a Supervisor to the Chief, the incumbent shares the delegated authority and responsibility to manage and direct technical and administrative program areas within the Business Office.


This Supervisor provides management advisory service to the Chief Business Officer and acts on behalf of the Chief during any/all Absence. Provides staff service, advice, and guidance to management/supervisory levels in the business operations, principles, techniques and acceptable practices within the responsibility of the Business Office. Formulates, communicates and implements Business Office policy, and ensures the facility's business policies, systems, procedures, and practices are effective, efficient and economical in achieving program goals and objectives.

Assists in the direct program management of the Business Office, performing and/or overseeing the full range of supervisory/managerial responsibilities, human resources functions, program requirements, budgeting, procuring and training for overall operations within the service. Provides program management and personnel administration of Business Office. Management of these programs consists of varied functions and activities and requires staff members to meet the new and changing requirements based on the ever-changing Department Of Veterans Affairs' laws and regulations. Directs the program management for Business Office areas under their jurisdiction including matters involving staffing and recruitment, promotions, awards, position classification, training, disciplinary actions, etc.

Investigates employee complaints and implements or recommends appropriate action. Ensures that the sections/ departments adhere to reporting requirements at all levels. Develops status reports or response materials for the Business Office Chief's review as required for reply to higher-level management's attention, review or signature. Directs the development of personnel documentation and personnel actions for the assigned sections of the Business Office. Assures compliance to accuracy of patient demographics and patient insurance information. Provides expert advice to Chief on the needs of the sections that he/she provides oversight, i.e., program implementation and personnel activities.-Collaborates with the Chief in regards to budgeting, contracting and financial management. This includes budget formulation, justification, and execution; financial management; and financial reporting. Provides recommendations used to manage program and personnel on budgets and other finance issues. As advisor to the Chief, provides budget management for his/her sections and programs to insure the success of the programs. Exercises responsibility for budget formulation, presentation, and execution of program under his/her area of responsibility.-Maintains an awareness of the overall status of financial and personnel resources for his/her program areas in order to react to changing situations with timely recommendations to the Chief. Participates with Chief Business Officer in defending the budget before senior level management. Interacts and negotiates on adjustments or reprogramming in support of major program changes or requirements with other staff members of the Sheridan VA Health Care System. Provides for the administrative management for his/her area of responsibility. He/She is the technical expert on Business Office topics which may include application of state and local laws regarding health care, or the eligibility provisions established through VA directives. Coordinates the management of VA software packages, i.e. Scheduling Package, including the Electronic Wait List and Recall Reminder, which affects clinic access. Coordinates compliance certification of VA Directives to the VISN and Central Office.

Work Schedule: M-F 7:30am to 4:00pm
Compressed/Flexible: Yes
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Deputy Medical Administration Officer/PD105720
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status


Promotion Potential


  • Job family (Series)

    0301 Miscellaneous Administration And Program

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  • Requirements


    Conditions of Employment

    • You must be a U.S. Citizen to apply for this job
    • Designated and/or random drug testing may be required
    • Selective Service Registration is required for males born after 12/31/1959
    • You may be required to serve a probationary period
    • Subject to background/security investigation
    • Selected applicants will be required to complete an online onboarding process


    To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/03/2021.

    Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grad

    Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

    You may qualify based on your experience as described below:
    • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of major issues, program goals and objectives, work processes, and administrative operations of the Sheridan VA Health Care System. Skill in conducting detailed analyses of complex business functions and work processes affecting the business operations of the facility. Detailed knowledge of business procedures, including accounting, budgeting, contracting, HIMS and logistics. Knowledge of qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of mission-essential facility programs. Ability to develop and apply new or modified work methods, management processes, and procedures for administering program services. Ability to analyze new revenue-enhancing projects, plan and implement new projects and report the results to the Sheridan VA Health Care System Director and other key staff. Practical understanding of the terms used by clinical staff and the administrative implications of medical care needs. Thorough knowledge and understanding of, and ability to explain, rules for admissions, non-VA care, patient travel, bed control, and various health/welfare laws governing healthcare facilities. Knowledge and understanding of, along with the ability to apply, requirements under the Freedom of Information Act for protection of records. Knowledge of the specific processes and procedures applying to management of the service line such as: personnel management regulations, requirements and practices, fiscal reporting requirements, and budget/resource management. Ability to establish and effectively communicate business priorities; ability to use time effectively; ability to meet and deal with people; ability to delegate work effectively; ability to write clear reports; and ability to design and implement practical administrative and technical systems.
    You will be rated on the following Competencies for this position:
    • Conflict Management
    • Data Systems
    • Leadership

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

    Physical Requirements: The majority of the work takes place in an air-conditioned environment with adequate lighting and equipment such as personal computers. However, the incumbent will also deal directly with patients and families on the ward or clinics to resolve issues/problems. Considerable time will be spent in preparing reports and documents on the computer.

    For more information on these qualification standards, please visit the United States Office of Personnel Management's website at


    There is no educational substitution at this grade level.

    Additional information

    VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

    Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

    Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

    The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

    Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

    It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

    This job opportunity announcement may be used to fill additional vacancies.

    Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

    For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

    If you are unable to apply online view the following link for information regarding an Alternate Application.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.


    Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    Background checks and security clearance

    Security clearance


    Drug test required


    Position sensitivity and risk

    NCS/High Risk

    Trust determination process


  • Required Documents

    Required Documents

    To apply for this position, you must provide a complete Application Package which includes:

    • Resume

    The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
    • Cover Letter
    • DD-214/ Statement of Service
    • Disability Letter (Schedule A)
    • Disability Letter (VA)
    • Other (1)
    • Proof of Marriage Status
    • Resume
    • Separation Notice (RIF)
    • SF-15
    • SF-50/ Notification of Personnel Action
    • Transcript

    SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
    • Most recent SF-50 if you are a current or former Federal employee
    • An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
    • Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
    • Examples of appropriate SF-50's include:
      • Within grade increases at the highest grade held; or
      • Promotions with an effective date more than one year old; or
      • SF-50's at the highest grade held with an effective date more than one year old.
    Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits


    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


This job is open to

  • Federal employees - Competitive service

    Current or former competitive service federal employees.

  • Individuals with disabilities

  • Military spouses

  • Veterans

  • Land & base management

    Certain current or former term or temporary federal employees of a land or base management agency.

  • Peace Corps & AmeriCorps Vista

  • Recent graduates

    Individuals who have graduated from an accredited educational institute or certificate program within the last 2 years or 6 years for Veterans.

Clarification from the agency

This position is open to Status applicants only. You must provide current documentation of the eligibility you are claiming in order to be eligible.

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