New job Deputy City Clerk in Palm Springs, CA 92262

Deputy City Clerk

Company : City of Palm Springs, CA
Salary : $26.42 - $35.54 an hour
Location : Palm Springs, CA 92262

Full Description

Position Summary

Salary Note: Although the full salary range for this position is provided, appointments are made at the range minimum.

This position is a member of the Office of the City Clerk and is responsible for planning, directing, and coordinating the maintenance of official City documents, insurance tracking and centralized coordination of conflicts of interest code; assisting in the implementation of the City's departmental records management program; and assisting the City Clerk in fulfilling legal requirements of applicable codes and regulations.

Examples of Essential and General Responsibilities

Essential and other important responsibilities and duties may include, but are not limited to, the following:
  • Plans, directs and coordinates the maintenance of all City documents to include ordinances, resolutions, contracts, and meeting minutes.
  • Provides exemplary customer service to all individuals by demonstrating a willingness to be attentive, understanding, responsive, fair, courteous and respectful, and to actively participate in maintaining a positive customer service environment.
  • Certifies copies of City documents and records.
  • Assists in preparation, compliance, and implementation of retention and destruction schedules according to legal mandates and government codes.
  • Serves as a records management resource liaison to City departments.
  • Analyzes and evaluates technology relative to records management.
  • Administers storage, location, and retrieval of inactive documents and monitors the work of record consultants.
  • Administers insurance tracking of contracts.
  • Provides centralized coordination of required conflicts of interest code records and filings.
  • Assists in the development of enhanced technology in all program areas of the City Clerk's Department.
  • Assist with general department organization, maintain office supplies, and support functions as necessary.
  • Assist with communication and distribution of election materials to County Registrar Office.
  • Performs related organization duties and responsibilities as required.

Minimum and Preferred Requirements

Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. "Full-time work" means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least 12 months.) Qualifications noted as "desirable" or "preferred" are not included as part of the minimum requirements.

Three (3) years of increasingly responsible analytical clerical experience in a City Clerk's Office, municipal government or other public agency with emphasis on records management is required. (Public sector agency includes State, County, School, or City Government, Law Enforcement, or other Public Sector Agency.)

  • High School Diploma or equivalent education is required.
  • Specialized records management training including the indexing, retention, retrieval and destruction of optical images is preferred.
  • Records management training is preferred.
  • Direct customer contact experience working with public is preferred.
License or Certificates
  • Possession of, or ability to obtain, an appropriate, valid California driver license with a satisfactory driving record is required.(a driving record may be deemed unsatisfactory for any of the following reasons: three or more moving violations or reportable accident within the last three years; conviction of driving under the influence within the last five years).
  • Certification in records management or designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks is preferred.
Special Requirements
  • Incumbents are enrolled in the California Department of Motor Vehicle (DMV) Pull Notice Program. The DMV Pull Notice Program provides information on the incumbent's driving record and driving record status on a periodic basis to the City.
  • Must successfully complete a pre-employment background investigation, physical and drug screen.
Working Conditions
The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

This position works in an office environment; exposure to computer screens and may require maintaining physical condition necessary for walking, standing, sitting for prolonged periods: communicate in person and by telephone; use standard computer and operations equipment; ability to exert light to moderate physical effort which may include stretching, squatting, climbing lifting and carrying.

Application and Exam Information

A completed application, resume, and supplemental questionnaire are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully and only those who appear to have the best qualifications will be invited to continue in the selection process.
Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications.
Resumes and other documents may be submitted, however, they will not be used to determine minimum qualifications, please do not use phrases such as "see attached" or "see resume" as they will not be considered. Meeting the minimum requirements does not guarantee an invitation to compete further in the process. Minimum requirements must be met at the time of application submission unless stated otherwise.
The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam, and department interview.

Candidates must successfully pass each stage of the selection process above in order to continue to the next step. This process may be modified or changed depending on the number of qualified candidates.
Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification.
For more information on completing your application materials click here.

If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click the apply button. For more information contact Human Resources at:
The City of Palm Springs
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262

Applications must be received by 4:00 pm on April 26, 2021 in order to be considered for this opportunity. The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.
The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly

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