New job Contracts Specialist 1 in Washington

Contracts Specialist 1

Company : State of Washington Dept. of Enterprise Services
Salary : $3,701 - $4,855 a month
Location : Washington

Full Description

Description



Contracts Specialist 1

**Note:
This recruitment will be used to fill three (3) vacancies.
We believe that diverse communities must be centered in the work that we do. Hence, we strongly encourage diverse candidates to apply.

Who we are:
The Department of Enterprise Services' (DES) mission is "strengthening the business of government." DES does this through its vision of delivering high quality, cost effective support services, policy and governance to state government and other public entities so they can focus on their core missions. DES’s goals are to offer expertise in facilities & capitol grounds management, acquisitions, training & support, and various shared services. We relentlessly pursue our strategic drivers: satisfied customers, a healthy team culture and a financially healthy organization. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.
Who we are looking for:
As a Contracts Specialist 1 within the Contracts and Procurement (C&P) Division, you will be relied upon to utilize your strategic and critical thinking skills to provide both internal and external contracting and procurement support and services to DES, state agencies, higher education and political subdivisions.

We are looking for someone that understands the fundamentals of contracts and is ready to work collaboratively with a team using creativity and critical thinking in developing and conducting procurements and contract management; interpreting and applying statewide procurement and contracting laws, rules, policies, and best practice; and guiding customers and staff accordingly. You will need to have a good understanding of what customer needs are and will be able to use your background and experience in contracting to meet or preferably exceed our customer expectations. You will be in a dynamic environment and will participate in a process of continuous improvement for yourself, your team, and DES.

Why you should join us:
Do you want the opportunity to step into a role where you can become a professional in contracts within a team that supports your growth and development? Do you love to be challenged and enjoy a variety of contracting duties that have a big impact on citizens in the state of Washington? Do you want to be surrounded with the most talented and agile professionals equally passionate about contracts and providing outstanding customer service to a diversified population? If you want to work in a place that truly values you and your ideas to improve processes that allow us to exceed our customer expectations, this opportunity might be the right fit for you.
In addition to a comprehensive benefits package we also offer:
  • A work location close to downtown Olympia; close to the waterfront, Farmer's Market, Capitol Lake, and many restaurants
  • Capital Campus garage parking for the low cost of $35 per month
  • Wellness activities, including onsite exercise classes and a work location close to the Chehalis bike trail and on-premise bike lockers and shower rooms
  • On-site cafeteria
  • Bus service (including the free DASH shuttle) and Vanpool (commuting) opportunities
  • Mobile and flexible work opportunities
  • An Infants in the Workplace program
  • Supported growth and development

Duties

Some of what you will enjoy doing:

  • Independently solicit low complexity bids and contracts, focusing on best value awards
  • Consult with customers and vendors to achieve business objectives through understanding markets, commodities, and applying best value procurement concepts
  • Use project management methods and techniques to plan and manage solicitations and assigned projects
  • Partner with mentor(s) on medium and high complexity solicitations
  • Participate in discussions with stakeholders and customers to define requirements
  • Create professional, technical, and legally compliant documents following RCW, policy, procedure and guidelines
  • With oversight, conduct contract negotiations
  • Perform analysis of proposals for technical requirements and cost factors
  • Provide frontline customer service, including responding to customer and vendor inquiries via phone and email
  • Interact directly with customers and vendors to address vendor performance management to insure contract compliance and correct issues
  • Write corrective actions (cure, suspension, termination) and contract amendments
  • Amend contracts with oversight and in accordance with signature authority
  • Actively participate in reviewing and monitoring program policies, procedures and guidelines for improvement; including bringing ideas for change forward proactively

Qualifications

Required Qualifications:

  • A Bachelor's degree involving major study in business administration, public administration, business law, commerce, economics, mathematics, statistics, or closely allied field; AND
  • One (1) year of experience in negotiating, administering or terminating contracts, contract property management, contract cost or price analysis, or contract compliance administration; AND
  • Valid driver's license when operating a state or privately owned vehicle on official state business.

Please note:
  • Additional qualifying experience may be substituted, year for year, for the required education.
  • A Master's degree in one of the above academic disciplines may be substituted for the required experience.
  • A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for the required experience and education.

Other required competencies:
  • Computer skills: Efficiency in Microsoft Office Suite (or equivalent); ability to learn unique systems (PCMS, ECMS, WEBS).
  • Accountability and self-management: Takes personal responsibility for the quality and timeliness of work; achieves results with little oversight.
  • Customer focus: Customers and their needs are a primary focus of one's actions; develops and sustains positive and productive customer relationships.
  • Adaptability and flexibility: Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment.
  • Communication: Clearly conveys information and ideas; uses effective listening skills to understand and learn from what others say.
  • Leadership and teamwork: Promotes organizational mission and goals and shows the way to achieve them.
  • Critical thinking and decision making: Identifies and understands issues, problems, and opportunities; compares data from different sources to make decisions; uses effective approaches for choosing a course of action or developing appropriate solutions.

Preferred/Desired Qualifications:
  • Certified Professional Public Buyer (CPPB)

Supplemental Information

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:


  • A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
  • A current resume, detailing experience, and education; and
  • A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

Background Check Notice:
Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Union Inclusion:
This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).

Opportunity for All:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Veterans Preference:
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security number. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here. We thank you and are grateful for your service!

Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Jennifer McWaid at (360) 407-8210 or email jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

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