New job CHD Programs Specialist in Texas

Provide administrative and program support for the division director, team leads, and projects of the
Community Heritage Development Division. Successful candidate will cross-train to serve as a temporary back up and
ensure critical administrative functions continue during any short-term absence of the office manager. Responsible for
the intake, processing, and tracking of Texas Treasure Business Award nominations and initial public interface for the
awards. Assist the event planner with communications, registration, and administrative tasks for the Real Places
Conference and other events. Take notes or transcribe recordings to produce meeting minutes for significant division or
program meetings. Provide communications, tracking, and program support for Main Street, Heritage Tourism, and
Certified Local Government programs. Work involves assisting with planning, developing, and implementing agency
programs and providing consultative services and technical assistance to program staff, government agencies,
community organizations, or the public. Works under moderate supervision with limited latitude for the use of initiative
and independent judgment.

ESSENTIAL DUTIES:
Division Director Assistance
1. Maintain sufficient knowledge of mail, purchasing, travel reimbursements, contract distribution, facilities, and other

office tasks to ensure critical administrative functions continue during any short-term absence of the office
manager. Share responsibilities with office manager to keep the office open and operational on skeleton crew
holidays.

2. Assist with the preparation of presentation materials and for quarterly commission and committee meetings.
3. Take notes or transcribe recordings to create meeting minutes for quarterly meetings and other significant

discussions.
4. Coordinate the division’s review and evaluation of the Anice B. Read Award.
5. Collect and report monthly and quarterly program performance measure and open records statistics.
Texas Treasure Business Award
6. Responsible for the intake and initial processing of award nominations.
7. Provide customer service support and answer business award questions for the public.
8. Review submitted nomination materials for eligibility and compliance with award requirements.
9. Provide and/or solicit photos from award ceremonies and businesses that can be used to further market the

program.
10. Collaborate with other agency staff involved with the awards process.

Event Planning Assistance
11. Assist the event planner with record-keeping, communications, registration, and administrative tasks for the annual

Real Places Conference and other major events.
12. Provide on-site support for the event planner during the Real Places Conference.
13. Assist in coordination of various meetings, conferences, workshops and seminars for various programs.
Communication and Tracking Assistance for Programs
14. Organize, update, and maintain Certified Local Government (CLG) filing systems and community status spreadsheet.
15. Assist with tracking progress of CLG grants and communicate with CLG contacts.
16. Update CLG contact information for Texas on the National Park Service web site.
17. Update CLG contact list and CLG community maps as needed.
18. Coordinate the ordering and distribution of Main Street community road signs to participants.
Digital Asset Management
19. Utilize the CMS for website changes of program information as requested.
20. Assist Main Street special projects coordinator with updates to DowntownTX.org by uploading data and verifying

parcel record details.
21. Categorize and address digital images on Image Archive server.
22. Organize and send out for processing, existing slides taken in Main Street communities from1981-2002.

NON-ESSENTIAL DUTIES:

23. Perform other duties as assigned.

QUALIFICATIONS/REQUIREMENTS (The application must specifically state how each of the following qualifications are
met):

• Graduation from an accredited college or university; field (one year of relevant work experience related to the

• Demonstrated success in communications, record-keeping, or project management; and

• Valid driver’s license, acceptable driving record and ability to drive a state vehicle.

• Required to travel up to 5% of the work period.

• Graduation from an accredited college or university with major course work in preservation, urban planning,

• Minimum two years’ relevant program support work experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to plan, organize and work independently, as well as within a team environment;

• Ability to perform research, plan and organize projects;

• Ability to analyze problems, evaluate alternatives and recommend effective solutions;

• Ability to gather, assemble, correlate, and analyze historical information into core story content;

• Effective verbal and written communication, human relations and organizational skills;

• Effective critical thinking skills;

• Skill in providing excellent customer service to both internal and external customers;

• Skill in operating a personal computer with word processing, database and spreadsheet software;

• Ability to perform research, plan and organize projects;

• Ability to process information in a logical manner and to assess validity;

• Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with

• Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail;

• Ability to multi-task in a fast-paced environment;

• Ability to adapt successfully and quickly to change and deliver quality results in a timely manner;

• Ability to exercise sound judgment and discretion;

• Ability to maintain the highest level of confidentiality;

• Ability to adhere to established work schedule with regular attendance; and

• Ability to follow all THC safety guidelines/procedures and ethics requirements.