New job Aviation Safety Assistant (Office Automation) in Iowa

Aviation Safety Assistant (Office Automation)

Company : US Department of Transportation
Salary : $43,683 - $56,790 a year
Location : Iowa

Full Description



Due to the Pandemic, and individual states with different phases of reopening, the selectee’s report date to the official duty station/facility may be delayed until such time as employees are allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is safe to relocate.


Serves as an Aviation Safety Assistant in the Des Moines Flight Standards field office.

Processes FAA issued airman certificates such as an FAA designated representative, mechanics, repairmen, flight engineers, and pilots. Interviews applicants to determine qualifications for non-complex certificates. Processes FAA authorizations such as inspection authorization, aircrew program designee, aerobatic competency, etc. Processes FAA issued operator and air agency certificates such as air carrier, repair stations, and approved schools. Examines applications and supporting documents for completeness, consistency of information, and assures correction, if required.

Responsible for notifying staff when changes to directives relating to accidents, incidents, enforcement processing, and airmen/operator certification are implemented to ensure the latest information is available to everyone.

Supports the Designated Written Test Examiner (DWTE) program by assisting with the orientation and training of new examiners, assisting with the required annual and periodic training as necessary. Has responsibility f or security, accountability and destruction of question selection sheets, sorting, assembling and furnishing written test examiners with test materials, and following up to ensure corrective action is taken if necessary.

Conducts FAA written examinations by assembling and distributing test materials and by preparing necessary supporting documentation. Monitors written test examinations.

Responsible for processing temporary airman certification files for certificates issued by designated examiners. Examines applications and supporting documents for completeness consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements. Assures correction, if required. Monitors and tracks returned files.

Researches appropriate handbooks, collects information, organizes material pertinent to meetings and training sessions such as pre-certification, examiner renewal, inspector authorization, and flight examiner and written test examiner indoctrinations. Conducts written test examiner training sessions when necessary.

Assists with interpreting and implementing newly modified agency directives relating to accident, incident, enforcement processing, and airman/operator certification file processing. Determines necessary action and notification to assure staff is aware of latest changes. Answers inquiries from and advises organization personnel regarding the preparation of technical work.

Researches, writes, and types non-technical and routine technical correspondence. Assists in composing complex technical correspondence.

Maintains, reviews, and revises form letters at the request of ASIs in accordance with FAA branding and writing guidelines and procedures.

Receives, sorts, and distributes incoming correspondence, attaching background information when necessary. Responsible for maintaining the correspondence control system and suspense files. Reviews and assembles outgoing material for mailing.

Types material using typewriter or computer; assembles information and reviews for proper format, grammar, spelling and accuracy. Reviews outgoing correspondence for grammatical accuracy, procedural agreement, factual inconsistencies, attachments, enclosures, dates and signatures.

Prepares reports (e.g., accident, incident, violation, recurring and special) by researching, requesting information, creating files, preparing control sheets, copying and distributing preliminary and final report documents, and reviewing for accuracy and completeness. Responsible for maintaining individual report logs including the assignment of report or control numbers. Responsible for researching and composing sections of reports, as directed. On own initiative, composes and prepares special and recurring reports. Extracts information for reports from automated databases.

(Duties Continued).......

Travel Required

Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

Supervisory status


Promotion Potential


  • Job family (Series)

    0303 Miscellaneous Clerk And Assistant

    Similar jobs

    • Assistants, Office
    • Office Assistants
  • Requirements


    Conditions of Employment

    • US Citizenship is required.
    • Selective Service Registration is required for males born after 12/31/1959.
    • Bargaining Unit: Yes


    To qualify for this position you must demonstrate in your application that you possess at least one year (52-weeks) of specialized experience equivalent to the FG-6/FV-D (FG-5/6) level. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position.

    Examples of specialized experience include:

    Performing administrative and semi-technical work, such as utilizing advanced automation system tools relevant in the Safety Assurance system environment or equivalent which includes, but is not limited to obtaining background data, preparing reports, reviewing applications, interviewing applicants, processing certificates, and maintaining technical and administrative files; assisting in interpreting and implementing newly modified agency directives and determining action needed; researching, writing and typing technical and non-technical correspondence and reports; instructing personnel on administrative policies and procedures; researching technical data; interpreting directives; examining documents for accuracy and completeness; entering and retrieving information from a variety of automated systems; and explaining administrative requirements and processes to customers with minimal supervision and/or guidance.

    Applicants should include examples of specialized experience in their work history.

    Qualifications must be met by the closing date of this vacancy announcement.

    Special Note Concerning Knowledge, Skills and Abilities: As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

    In lieu of providing a KSA narrative response in the text box listed below each KSA, you may include WORK HISTORY THAT DESCRIBES HOW YOU MEET THE ANSWER YOU SELECTED FOR EACH KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate. Your selections may be adjusted by a Human Resource Specialist as appropriate.

    Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSAs listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or priority grouping and referred to the selecting official for consideration.

    Duties Continued:

    Responsible for assigned administrative and technical files such as certificated operator and designee case files in accordance with agency directives. Determines need for new files, initiates action to create files, prepares file folders, dividers, and labels. Maintains administrative/technical library, which includes orders, notices, FARs, Master Minimum Equipment Lists (MMELs), aircraft technical manuals and advisory circulars, etc. Assures that charts and office logs are kept current. Determines disposition of and deletes obsolete material or records in accordance with established guidelines.

    Coordinates budget items regarding events based currency and travel.

    Coordinates organization's schedule with regard to inspector's travel schedules, flight checks, exams and other itinerary and coordinates supervisor's appointment schedule with the Administrative Officer or designee. Assists with T&A resulting from CASTLE system analysis for organization personnel.

    Receives incoming telephone calls, responds to technical inquiries, and appropriately directs all other incoming calls.

    Interacts with other FAA offices, and the public (both domestic and foreign, when applicable). Assists visitors, determines needs, and provides information or refers appropriately.

    Reports assessment response observations into the Safety Assurance System (SAS) database. Assembles and enters information into various automated programs (such as the Enhanced Flight Standards Automated System (eFSAS), Program Tracking and Reporting Subsystem (PTRS), Operations Specifications Subsystem (OPSS), Enhanced Vital Information Data (eVID), and Enforcement Information System (EIS)) and retrieves, prints, and reviews output. Retrieves data concerning airmen records, certificates, violation histories and aircraft registrations from the National Data Base (NDB) and EIS database system. Using automated systems, back-up and archives automated files to external and hard drives, screens databases, and determines disposition of files in accordance with records management policy. Transmits data electronically.

    Assembles and organizes work program data for input. May generate routine or ad hoc reports such as inspector planned activity, quarterly work program accomplishment report, quarterly NPG report, and inspector open items.

    Assists organization personnel in developing annual work program forecast using National Program Guidelines (NPG); revises work program forecast when required.

    Surveys organization to which assigned in order to ensure adherence to administrative procedures that are outlined in agency directives. Examines current procedures and practices and recommends or implements changes.

    Instructs new and existing organization personnel on proper organization administrative procedures and the use of FAA branding and writing techniques and requirements.

    Manages cuff records in REGIS or equivalent management system providing tracking and validation support of funds for employee travel in direct support of the administrative officer, program analyst, and management.


    Education may not be substituted.

    Preview Job Questionnaire

    Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

    Additional information

    We may use this vacancy to fill other similar vacant positions.
    Position may be subject to a background investigation.
    A one-year probationary period may be required.
    The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

    : If the Agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed.

    Requirement for Security Clearance: Selection and placement are contingent upon waiver or completion of satisfactory security requirements. For Low Risk (Level 1), this position requires completion and favorable adjudication of a National Agency Check and Inquiries (NACI) background investigation prior to appointment, unless a waiver is obtained.

    Salary: Salary will be set in accordance with PASS/AVS collective bargaining unit contract:

    Incomplete Applications: Please follow all instructions carefully. Errors or omissions may affect your rating. Your application/resume must have official title, grade/pay band level, series, salary and work schedule on your work history.



    Form(s) may be uploaded to your on-line application or submitted by mail or fax. If you choose to submit the form via fax, we cannot guarantee timely receipt or assume responsibility for the quality or legibility of the form. Illegible forms will result in loss of consideration. Mailed or faxed forms should be addressed to the agency point of contact listed in this vacancy announcement.


    This is a bargaining unit position.

    Links to Important Information: Locality Pay , COLA

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

    Background checks and security clearance

    Security clearance


    Drug test required


  • Required Documents

    Required Documents

    In addition to the online resume, All FAA employees MUST submit their most recent Notification of Personnel Action (SF-50) on or before the closing date of this vacancy announcement. See below for required information needed on SF-50.

    Form(s) may be uploaded to your on-line application or submitted by mail or fax. If you choose to submit the form via fax, we cannot
    guarantee timely receipt or assume responsibility for the quality or legibility of the form. Illegible forms will result in loss of
    consideration. Mailed or faxed forms should be addressed to the agency point of contact listed in this vacancy announcement.


    All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

    If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

    Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits


    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


This job is open to

  • The public

    U.S. citizens, nationals or those who owe allegiance to the U.S.

  • Veterans

  • Special authorities

    Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

Clarification from the agency

Open to All US Citizens

Apply Now

Source : Indded