New job Administrative/Receptionist Support - Wallops in Virginia

Administrative/Receptionist Support - Wallops

Company : Jamison Professional Services Inc
Salary : Details not provided
Location : Virginia

Full Description

Jamison Professional Services, Inc. (“JPS”) is currently seeking a qualified and motivated candidate for the position of
Administrative/Receptionist Support Assistant.

Job Location: 33699 Chincoteague Rd, Wallops Island, VA 23337

Job Title: Administrative/Receptionist Support Assistant.
The following are summary descriptions of the requirements of this statement of work that includes, but is not limited to:

  • Incumbent serves as the Receptionist/switchboard operator, which involves; greeting and providing information to visitors at the reception desk, entry control, and issuance of visitor badges for visitors. Ensures all authorized visits are coordinated with the operational staff via the shift supervisor or their designee and the front office administrative staff.
  • Receives visitors to the facility and refers each visitor to the appropriate person or office. Assists in coordinating official visits, often involving two or more organizational elements in different physical locations on the installation. Receives visitors in a professional and tactful manner, refers them as appropriate and determined by local procedure. Explains applicable security rules, regulations, and procedures regarding visitors to employees, managers, and visitors. Issues visitor badges for visitors, ensuring each visitor has the required access privileges or escorts for the area for which they are entering. In accordance with regulatory requirements, coordinates with the requesting branch to receive authorization to visit the area.
  • Performs administrative/clerical support using various software applications to include, but not limited to word processing, spreadsheet, electronic mail, database management, graphics, and desk-top publishing (proficient in all Microsoft products, Google products, adobe, and others). Creates, modifies, or assists with typing or editing documents.
  • May perform other duties such as typing narrative and statistical/tabular material which involves the use of scientific, specialized terms and complicated formats. Must be capable of operating word processing and printing equipment to perform a variety of typing assignments from draft to final form, which may include specialized terminology pertaining to a specific functional area.
  • Prints reports and verifies information is accurate and complete. Sets up formats and prints a variety of reports based on needs of the facility. Distributes mail to appropriate staff members, and compiles data from monthly and semi-annual reports, as directed by the administration office.
  • Assists staff members on individual projects. Conducts follow-up actions to assure the receipt of timely responses to established requirements in accordance with predetermined suspense dates. Assembles data, consolidates and prepares numerous one time and recurring reports, each unique in nature.
  • Monitors surveillance system and notifies designated personnel when a suspected security breach occurs. Monitors surveillance system and notifies designated personnel when a suspected security breach occurs. Handles emergency calls such as fire alarms, calls for police, or ambulance service. Acts as the central point of contact for internal and external clients.
  • Answers a variety of questions utilizing knowledge of the facility, organizational units, functions, and key personnel. Arranges appointments and meetings for maximum participations as instructed by main office. Relays instructions to manager/supervisors' subordinates and assists them in the procedural aspects of the office. Reports equipment problems to maintenance personnel. Schedules employees for training or visits to support offices. Requisitions office supplies, blank forms, and printing and maintenance services while maintaining their contact information.
  • Collect and provide mail to carrier, staff and/or mailroom. Assist/substitute in the absence of other administrative staff. Liaise with administrative staff on all matters to ensure continuity of operation while precluding complications.
  • Monitors items entering/leaving the station and confirms appropriate property pass documentation has been issued and the return of visitor badges as required.
  • Performs other duties as assigned.
  • High School Diploma or equivalent
  • 2 – 3 years of experience performing Administrative support.
JPS Corporate Overview:
Jamison Professional Services, Inc. (“JPS”) a CVE Certified Service-Disabled Veteran Owned small business, is a customer driven firm with an extensive record of providing superior professional support services to our clients, supporting single and multiple nationally and internationally requirements. JPS consistently and successfully delivers qualified employees to numerous Federal agencies as well as other public and private sectors across a broad field of occupations and disciplines.
JPS offers a wide range of employment opportunities in the commercial and government arenas. We seek employees who share our values of service excellence, integrity and professionalism.
JPS affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, JPS adheres to the equal employment opportunity requirements of all states and localities in which it does business.
JPS's commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online test to determine qualification for positions requiring specific skills.

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Source : Indded