New job Administrative Support Assistant in Georgia

Administrative Support Assistant

Company : US Department of Agriculture
Salary : $46,023 - $59,832 a year
Location : Georgia

Full Description

Duties

Summary

This position is located in the Southern Regional Office located in Atlanta, GA.

The incumbent is responsible for performing, providing and/or advising on a variety of administrative management services regarding a specialized area or program the unit/staff supports.

For additional information about the duties of this position, please contact Andrew Baker at 706-400-2150 and andrew.baker@usda.gov


Responsibilities

  • Provides administrative support in the specialized area or program the unit/staff supports.
  • Responds to information requests on topics related to the mission, products, or services of the unit/staff.
  • Explains resources, services, and administrative processes to clients using the appropriate form(s) and/or making appropriate referrals following established procedures.
  • Provides advice and guidance on specialized area or program specifications to managers, staff, and line managers. Ensures agency compliance with specialized area or program laws, rules, and regulations.
  • Incumbent prepares and answers correspondence relevant to the specialized area or program. Independently prepares responses to inquiries on routine matters.
  • May assist the Regional Forester, Deputy Regional Forester and/or Staff Assistant in dealing with very confidential and controversial matters.

Travel Required

Occasional travel - Overnight lodging may be required for meetings, trainings and workshops.

Supervisory status

No

Promotion Potential

None

  • Job family (Series)

    0303 Miscellaneous Clerk And Assistant

  • Requirements

    Requirements

    Conditions of Employment

    • You must be a US Citizen or US National.
    • Males born after 12/31/1959 must be Selective Service registered or exempt.
    • Subject to satisfactory adjudication of background investigation and/or fingerprint check.
    • Successful completion of one year probationary period, unless previously served.
    • Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
    • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov

    Qualifications

    In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.

    Your application and resume must clearly show that you possess the experience requirements.

    Specialized Experience Requirement:
    For the GS-07 level: Applicants must have one year of specialized experience equivalent to at least GS-06 grade level. Examples of specialized experience are: Carrying out new systems or administrative processes to meet unit needs; receiving and reviewing all formal ingoing/outgoing correspondence for proper format, grammar, punctuation, etc.; using automated databases and software to produce reports and record information; establishing and maintaining manual and electronic records and filing systems; and producing written documentation, reports, memos, etc. in final format.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    TIME IN GRADE REQUIREMENT: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet time-in-grade (TIG) requirements of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. This requirement must be met by the closing date of this announcement.

    Education

    This job does not have an education qualification requirement.

    Additional information

    THIS POSITION IS OPEN TO CAREER TRANSITION ASSISTANCE PLAN (CTAP), USDA REEMPLOYMENT PRIORITY LIST (RPL), AND INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) ELIGIBLE CANDIDATES who meet the eligibility requirements for priority consideration. The following link provides information for determining if you meet these criteria: Career Transition Guidelines.

    VEOA candidates may also apply. Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after three years or more of continuous active service are eligible for consideration under the Veteran's Employment Opportunity Act (VEOA).

    Confidential position - not eligible for the bargaining unit.

    Government Housing is not available.

    Daycare facilities are not available.

    This position may be eligible to telework up to four days per week, based upon the duties of the position. This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements.


    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    You will be evaluated based on your qualifications for this position as evidenced by the experience, education, and training you described in your application package, as well as the responses to the Assessment Questionnaire to determine the degree to which you possess the knowledge, skills, abilities and competencies listed below:

    • Administration and Management
    • Technical Competence
    • Writing


    Your application, including the online Assessment Questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) the resume supports the answers provided to the job-specific questions. Your resume must clearly support your responses to all the questions addressing experience and education relevant to this position. Referral to the hiring manager will be based on the following:

    CTAP/ICTAP applicants who meet the basic minimum qualification requirements and are determined to be well qualified. Well qualified is defined as receiving a rating of at least 85 out of a possible 100 based on responses to the occupational questionnaire.

    RPL applicants who meet the basic minimum qualifications and have a rating of at least minimally successful on the most recent performance appraisal.

    VEOA applicants who meet the basic minimum qualification requirements and are determined to be among the best qualified. Best qualified is defined as receiving a rating of at least 91 out of a possible 100 based on responses to the occupational questionnaire.

    Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered to more accurately reflect the submitted documentation. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection disciplinary action up to including removal from the Federal service.

    Background checks and security clearance

    Security clearance

    Other

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Credentialing, Suitability/Fitness

  • Required Documents

    Required Documents

    The following documents are required for your application to be complete. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in mail service, your system failure or downtime, etc. Encrypted and digitally signed documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration.
    • Resume must include: 1) personal information; 2) education; 3) work experience including work schedule, hours worked per week, dates of employment; and title, series and grade if applicable; 4) supervisor's phone number, e-mail address for each work period listed, and whether we may contact for reference checks; and 5) other qualifications; and
    • Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal AND most recent performance evaluation AND SF-50 documenting separation or the most recent SF-50 if pending separation showing position title, series, grade and duty location; or
    • Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50; or
    • Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50; or
    • Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from the military or National Guard Bureau AND Separation SF-50.

    VEOA Required Documentation:
    • Resume must include: 1) personal information; 2) education; 3) work experience including work schedule, hours worked per week, dates of employment; and title, series and grade if applicable; 4) supervisor's phone number, e-mail address for each work period listed, and whether we may contact for reference checks; and 5) other qualifications; and
    • DD-214, Certificate of Release from Active Duty showing dates of service and type of discharge or if a current active duty member, certification of expected discharge or release from active duty under honorable conditions not later than 120 days after date the certification is signed; and
    • VA letter that shows percent of disability if claiming 10 pt. preference for a service connected disability.

    The following documents are not required and should not be attached:
    • Additional Performance Appraisals that are older than 18 months
    • Award SF-50s
    • Certificates, Certifications, Licenses and Licensures that are not relevant and/or required for the position applied to
    • Cover Letters
    • Duplicates of the same documents already attached
    • Executive Core Qualifications (ECQs) narrative statements - these are only for Senior Executive Service (SES) positions
    • Knowledge, Skills and Abilities (KSAs)/Competency narrative statements
    • OF-306 - Declaration of Federal Employment
    • Pictures of any type
    • Recommendation Letters
    • Transcripts when education is not required or when there is not an option to qualify based on education (see Qualifications section of the vacancy announcement)

  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


Help

This job is open to

  • Career transition (CTAP, ICTAP, RPL)

    Federal employees who meet the definition of a "surplus" or "displaced" employee.

  • Veterans

Clarification from the agency

This position is open to career transition assistance plan (CTAP), Reemployed Priority List (RPL), and Interagency Career Transition Assistance Plan (ICTAP) eligible candidates who meet the eligibility requirements for priority consideration. VEOA eligible candidates may also apply.


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