New job Administrative Specialist I in Kentucky

Administrative Specialist I

Company : Commonwealth of Kentucky
Salary : $1,824 a month
Location : Kentucky

Full Description

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4/17/2021 (8:00 PM EDT)
21-01770
Administrative Specialist I
Pay Grade
09
Salary
$1,823.90 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME, ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Hiring Agency
Cabinet for Health & Family Services | Dept for Community Based Services
Location
455 Park Place Ste, 120 A Lexington, KY 40511 USA
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and, engage families and community partners in a collaborative decision-making process.

DCBS is searching for an Administrative Specialist I who is highly skilled and motivated to help others. As an Administrative Specialist I, you will assume the duty of administrative support in order to optimize workflow procedures in the office. This position will serve as a point of contact for all queries, requests, or issues and will be an integral part of the workforce. This position works closely with the Office Support Supervisor to ensure policy and procedures are followed. You would be expected to perform at the highest quality to ensure services to vulnerable citizens.

For more information on the Department for Community Based Services, please visit our website at:
https://chfs.ky.gov/agencies/dcbs/Pages/default.aspx

Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.

Responsibilities for the position:
  • Receives, organizes, edit, correct or enter various data via keyboarding
  • Maintains files, logs, manuals or other documents
  • Prepares documents for filing, storage, data entry or other processing
  • Drafts or prepares correspondence, detail forms, reports or other materials
  • Answer inquiries and provides detailed information on office inquiries in person, by telephone or by electronic mail
  • Checks, maintains or prepares records such as financial documents, office payroll, time and attendance, travel vouchers or related documents
  • Prepares daily, monthly or annual records or reports
  • Operates personal computers, office machines or other office equipment
  • Orders office supplies and/or maintains inventory of equipment, furniture or other items
  • Distributes incoming mail or other incoming material to office staff or prepares outgoing mail or parcels
  • Schedules appointments or meeting for managers or supervisor
  • Applies an agency’s methods, procedures rules or regulation to accomplish agency goals or objectives
The successful candidate should have the following skills:
  • Integrity and professionalism
  • Familiarity with office organization and optimization techniques
  • High degree of multi-tasking an time management capability
  • Excellent written and verbal communication skills
  • Exceptional customer service skills
  • Detail oriented
  • A willingness to work a part of a team
The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or http://dhs.gov/e-verify
Minimum Requirements
EDUCATION: High School Graduate

EXPERIENCE, TRAINING, OR SKILLS: Three years of experience in business, administrative work, research, or clerical experience.

Substitute EDUCATION for EXPERIENCE: College will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: NONE

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Amber Lambert at Amber.Lambert@ky.gov or 859-971-4429.
An Equal Opportunity Employer M/F/D

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