New job Administrative Assistant 1 (DOH5462) in Washington

• Human-centered: We see others as people who matter like we do and take into account their needs, challenges, contributions, and objectives.
• Equity: We are committed to fairness and justice to ensure access to services, programs, opportunities, and information for all.
• Collaboration: We seek partnership and collaboration to maximize our collective impact. We cannot achieve our vision alone.
• Seven Generations: Inspired by Native American culture, we seek wisdom from those who came before us to ensure our current work protects those who will come after us.
• Excellence: We strive to demonstrate best practices, high performance, and compelling value in our work every day.

• A healthy life/work balance by offering flexible schedules and telework options for many positions.
• Growth and development opportunities.
• A wellness program that offers education, access to healthy food, and fitness classes.
• Opportunities to serve your community through meaningful work.
• A commitment to diversity and inclusion by fostering an inclusive environment that encourages all employees to bring their authentic selves to work.
• An Infant at Work Program that is based on the long-term health values of breastfeeding newborns and infant-parent bonding.
• A modernized workplace.

• Under general supervision, provide administrative support for OILS business operations, the OILS Operations Manager, and OILS staff by performing technical and routine functions that support the complaint response and disciplinary activities relating to allegations of violations of the Uniform Disciplinary Act (UDA), RCW 18.130, and the disclosure of records pursuant to the Public Records Act, RCW 42.56.
• Compose memos for the reviewing board/commission members, place hardcopy inside the case file and mail to appropriate members.
• Ensure payments for copy jobs are accurate, provide appropriate MI codes, and approve for payment for investigation cases copied at the cop y center.
• Receive and process invoices for copies; scan and file invoices as appropriate for tracking purposes.
• Prepare and send boilerplate disciplinary/investigative notices and evidence that is confidential and sensitive in nature.
• Assist case managers with preparing for Board/Commission case review by gathering background information, creating copies of documents, and putting information into binders/files.
• Provide back-up support to complaint intake unit.
• Provide back-up support to investigative and legal intake desk.
• Other Duties as Assigned.

• Word processing software, such as MS Word, to create, format, edit, preview, print and save documents. Use standard functions to select, edit, copy, paste, format, and spell check text.
• Electronic communication and calendar programs, such as MS Outlook to compose, send, and respond to electronic mail, and coordinate schedules, and schedule meetings.
• Electronic database system to update and/or maintain records.
• Internet to access, research, find, and download information.
• Spreadsheet software, such as MS Excel to create, modify, print, and format spreadsheets, find and replace data, work with basic formulas, filter and sort data, and create/format charts and graphs.

• Associate’s degree or higher from an accredited educational institution;
• Progressively responsible administrative or secretarial experience in the legal or regulatory field;
• Demonstrated proficiency with HSQA Integrated Licensing and Regulatory System (ILRS);
• Demonstrated experience working in a complex organizational structure;
• Demonstrated experience formatting and proofreading complex documents.

• A cover letter, describing how you meet the qualifications and why you are interested in this position.
• A current resume.
• Three (3) or more professional references, to be included in your profile. Please include at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.

• Anticipated hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. May occasionally require work in excess of 40 hours per week to meet critical deadlines. Regular and consistent attendance is an essential requirement of this position in order to address business needs. During a public health emergency, will assist with emergency response activities as assigned.
• Requires ability and willingness to work indoors, in an open-office environment with conversation and other noise distractions. Willing to work in a tobacco-free campus.
• Must be willing and able to proficiently work in a fast-paced environment with multiple assignments and priority deadlines.
• Must be able to transition easily between tasks and multiple interruptions, despite noise and other distractions. Requires ability to access and organize files in a paper-based environment, including retrieving files from a variety of locations such as high-density settings at ground level and above five feet high. Ability to move or transport boxes of files weighing up to 30 pounds.
• Operates standard office equipment such as desktop and laptop computers, printer, multiple-line telephone, copy machine, scanner, fax machine, paper shredder, etc.
• Must be willing and able to work with a team that shares work responsibilities and helps each other to achieve goals and deliverables. Must be willing to learn and perform new administrative tasks needed to support the team. Requires willingness and ability to promote cooperation within the team and maintain effective relationships with co-workers and customers by treating others fairly and respectfully, demonstrating a balance between building rapport and getting the work done.
• Must be willing and able to maintain confidentiality of sensitive.

This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.

Education and experience selected, listed and/or detailed in the Supplemental Questions must be verifiable on the detailed applicant profile submitted.