New job Special Events Coordinator in Colorado | 2021

Special Events Coordinator

Company : City of Aurora, CO
Salary : $48,204 - $57,781 a year
Location : Colorado

Full Description

Summary of Job Duties

Hiring pay for this position is $48,204 - $57,781
Full salary range for this position is $48,204 - $67,357

City of Aurora, Colorado
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Why Work for Aurora?
    Make a difference in the lives of real people every day
    Diverse community
    Competitive total compensation package
    Well-Funded General Employees Retirement Plan
    Light rail station minutes away
    On-site fitness center and overall employee well-being programs
    Internal educational programs to assist with career advancement
    Access to innovation workspaces

Plans, develops, organizes, implements, and administers special events for the city of Aurora as well as other special events in response to community and Parks, Recreation & Open Space Department needs as part of the PROS department Marketing and Special Events team. Responsible for work related to permitting special events and supporting event producers on permit requirements and regulations. Coordinates internal staff's event permitting activities and serves as liaison to City departments.


  • Arranges all aspects of large-scale special events (5,000 attendees and greater) including but not limited to: developing creative details, site mapping, managing event budgets, security, technical arrangements, coordinating vendors, coordinating sponsor benefits, manage signage and supplies, create volunteer staffing plan and obtain any necessary permits.
  • Performs administrative tasks including contract management, fee and deposit collection, budgeting records, and event reports.
  • Coordinates and serves in lead and support roles for existing special events as well as other events as assigned at various Park, Open Space, and public sites throughout the city.
  • Responsible for disseminating special events information across departments within the city.
  • Other duties assigned

Weekend and holiday work will be required. Provides administrative support for events and marketing activities; performs other duties as assigned. Position reports to Superintendent of Marketing & Special Events


  • Bachelor's Degree in Public Relations, Special Events, Recreation or a directly related field.

  • At least 3 years of experience in special events.
  • 5 years of large scale (5,000 +) event experience (Highly Preferred)
  • Experience in Sponsorship sales or Sponsor relations is (Preferred)
  • Experience with Municipalities or government agencies is (Preferred)
An equivalent combination of education, training, and experience that demonstrates the required knowledge, skills, and abilities may be considered.

Knowledge: Knowledge of stage specifications and ability to create event site plans; principles and practices of special events operations; applying for permits; marketing and promotion; data management; and obtaining corporate and foundation sponsorships.

Abilities: Ability to establish and maintain effective working relationships with employees, citizens, vendors and volunteers; handle sensitive situations with tact and diplomacy; communicate effectively both verbally and in writing; develop effective written and oral presentations; coordinate and supervise staff and volunteers; raise funds; oversee expenditures; be creative, and innovative; ability to manage multiple projects simultaneously.

Skills: Strong communication, organizational, and interpersonal skills; skilled negotiator; skill in the use of a computer system and software for word processing and spreadsheet use; direct creative process for collateral and promotional materials; develop teamwork with employees from various city departments

Licenses Required:
  • Driver's License with a good driving history.

This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.


Physical Demands: May require physical ability to lift up to 40 pounds; standing and walking; bending, stooping, pushing, pulling, and climbing; hand/eye coordination for operation of a computer system; vision to read reports and other written materials; frequent speech communication and hearing to maintain communication with employees, volunteers, and citizens; special events will require coordinating, supervising, and ability to perform heavy physical work when needed.

Work Environment: Primarily indoor work in a clean, comfortable environment; will require extensive outdoor exposure to dust and noise during events.

Essential Personnel:
When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel

Equipment Used: Frequently uses standard office equipment including a computer system and routine software and business applications, including but not limited to, word processing, spreadsheets, presentation software, and databases; knowledge and experience using some audio-visual equipment.

For Veterans preference: Please show all of your employment history, including military service and attach related documentation (DD214) on the application.

The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.

Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.

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