New job City Clerk in Remote | 2021

City Clerk

Company : City of Monroe, WA
Salary : $6,238 - $8,350 a month
Location : Remote

Full Description

Job Description
The City of Monroe is currently recruiting for a City Clerk. This position will perform administrative duties of the City Clerk"s office as outlined in RCW; Act as Public Records Officer and administer the City"s records management program. Position is open until filled.

Benefits for this position include, part remote work, 93% employer paid medical/dental/vision premiums for employee and dependents, PERS eligible position, HRA VEBA, 3% deferred compensation match, $50,000 life insurance, vacation and sick leave accruals, paid holidays, and access to City-owned workout facility. Job Responsibilities
100.00% - ~ Serve as the City"s official parliamentarian.
~ Provides executive support to the Mayor, including calendar management and scheduling.

~ Attend all City Council meetings. Record and prepare minutes and ensure that the meetings are properly documented, and that ordinances and resolutions are properly recorded.
~ Prepare Council agenda and packets under the direction of the Mayor and City Administrator.
~ Oversee and ensure compliance of all City boards and commissions regarding the Open Public Meetings Act.
~ Properly prepare and publish all legal notices according to RCW.
~ Codify and distribute all ordinances as required.
~ Record appropriate city documents with Snohomish County Auditor, including, but not limited to, easements, deeds, and agreements.
~ Index City records, such as, deeds, easements, contracts, and all actions taken by the City Council.
~ Coordinates all required training for City boards and commissions and monitors training compliance in accordance with the Government Training Act.
~ Administer the City"s records management program to ensure that records retention and destruction programs are following established federal, state and local policies, procedures and regulations. Support the development and implementation of new and improved records system and procedures.
~ Provide consultation to City departments to create and maintain records retention schedules and archives in accordance with policies, procedures and best practices. Assist departments with developing short and long-range records management goals.
~ Serve as the Public Records Officer and central point of contact for all public records requests received by the City. Monitor and work with departments to ensure public records requests are tracked, processed and stored in accordance with the Public Records Act (RCW 42.56) and other disclosure statutes.
~ Track, update, and maintain the City"s centralized contract system and process.
~ Update and maintain City website pages related to the Mayor, City Council, and City Clerk.
~ Research prepare and proofread correspondence, articles, newsletters, worksheets, forms and written/published official materials
~ Maintain appropriate confidentiality of work-related issues, including but not limited to customer, employee and City information and records.
~ Perform other duties as directed. Knowledge, Skills and Abilities
City Clerk Knowledge, Skills and Abilities: -

~ City, state and federal laws and regulations regarding public records, public meetings, legal notices, etc.
~ Records management systems, techniques and technology.
~ Roberts Rules of Procedure and parliamentarian best practices.
~ Requirements set forth in the State"s Open Public Meeting Act and Public Records Act.
~ Principles of business English including composition, spelling and punctuation.
~ Principles and practices of office and work organization in order to meet deadlines.
~ Municipal services, policies and procedures.
~ Proficient with Microsoft Word, Excel, Publisher and PowerPoint programs.
~ Ability to Speak in Spanish a plus.
~ Maintain regular, predictable and reliable attendance during scheduled hours.
~ Attend meetings outside of regular schedule as needed.
~ Compose and edit business correspondence.
~ Work, problem-solve and make decisions independently; prioritize work and successfully meet critical deadlines.
~ Compile data and prepare reports, including statistical calculations and tabulations.
~ Work as part of a team; establish and maintain effective working relationships with co-workers, elected officials, other agency staff, suppliers and the general public.
~ Communicate effectively, both orally and in writing; deal with sensitive information and maintain confidentiality.
~ Understand and use a variety of computer software applications.
~ Research and understand all applicable rules and regulations relating to records retention.
~ Maintain knowledge of current trends and innovations related to records management.
~ Work cooperatively with others to achieve results, valuing other"s input and expertise; acknowledging other team member"s concerns and contributions and supporting team decisions.
~ Ability to establish and maintain working relationships at various levels, including with Elected Officials.
~ Ability to exercise discretion, tact, courtesy, and patience with difficult internal and external customers.
~ Ability to work under pressure of simultaneous activity.
~ Ability to independently draft nearly final correspondence and update meeting notes into final form.
~ Ability to express oneself effectively in all avenues of communication. Minimum Qualifications
~ 3-5 years" experience as a Deputy City Clerk or City Clerk required.
~ Municipal Clerk certification (CMC) preferred.
~ 2 years of college/business level courses or equivalent. Coursework beyond a 2 year level of college/business course may be substituted for up to one year of experience.
Job Advertisement
Monroe is a lively and active community of 20,000 residents located on the Skykomish River at the foothills of the Cascade Mountains just 30 minutes northeast of Seattle and 15 minutes southeast of Everett and the I-5 corridor. The city is shifting from a small rural community into a diverse, inclusive, and thriving city of regional significance. Residents benefit from quality schools, top-notch parks, and quick access to urban amenities and outdoor activities. Monroe has a vibrant Hispanic community, historic business district, and a strong regional retail and commercial industry serving more than 45,000 people in southeast Snohomish County. The City is home to institutions and events of statewide importance including the Evergreen State Fairgrounds and Evergreen Speedway, Lake Tye Triathlon, and Nautique WWA Wakeboard National Championships. If you are looking for an opportunity to make a difference in a diverse, inclusive community surrounded by the best the Pacific Northwest has to offer, Monroe is for you! Disclaimer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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