New job Administrative Assistant 2 for Medicaid Deputy Administrator of Policy in Idaho | 2021

Administrative Assistant 2 for Medicaid Deputy Administrator of Policy

Company : State of Idaho
Salary : Details not provided

Full Description


The Idaho Department of Health and Welfare is filling an Administrative Assistant 2 position in the Division of Medicaid. This position supports the Deputy Administrator for Policy and the Policy Management Team. This position has responsibility for coordinating various documentation for review and approval. This position has duties related to the final portion of submission of policy products to federal authorities after Subject Matter Expert and management review. The position also ensures the timely and effective handling of public noticing, public hearings, and stakeholder committee meetings.
Strong organizational skills and a willingness to be a team player are key attributes that will contribute to a candidate’s success in this position. We are seeking a candidate who excels in a fast-paced team environment and can balance a workload while coordinating multiple priorities. We are searching for individuals with the ability to plan and coordinate multiple deliverables and documentation submissions; critical thinking skills; communication and interpersonal skills; and problem-solving skills. Good knowledge of health care delivery systems is desirable for this position.
We offer a competitive benefits package which includes excellent medical, dental and vision insurance; generous vacation and sick leave accrual beginning as soon as you start; ten (10) paid holidays a year; participation in one of the Nation's best state retirement systems; multiple savings plans and optional 401K; life insurance; wellness programs; ongoing training opportunities; and more.
If you have previously applied for Administrative Assistant 2 position and wish to be considered for this vacancy, you must reapply under this announcement. Previous scores will not be used.

Example of Duties

  • Coordinate meeting platforms, presenters, and attendees; develop agendas and meeting packets; and take minutes for quarterly stakeholder engagement and advisory committee meetings.
  • Support managing incoming information requests and stakeholder concerns. Respond to inquiries and explain department services, policies, procedures, and rationale for decisions to customers.
  • Coordinate administrative activities and complete public relation assignments; both of which require contact with executives, the public, other agencies and governmental officials.
  • Compose letters, correspondence, and memos requiring independent judgment as to content, which may contain highly sensitive, confidential and/or political issues.
  • Utilize a variety of software to create, process, update and maintain various documents, manuals and administrative records containing technical information, in varied formats.
  • Act as a liaison between organizational units and external customers, facilitating internal communication.
  • Perform a variety of complex administrative support functions.

Minimum Qualifications

You must possess all the minimum qualifications listed below to pass the exam for this position. Click on the Questions tab associated with this announcement for the details regarding minimum qualification requirements. The Supplemental Questions on the application are the exam questions. Please make sure your resume supports your answers. Failure to do this may result in not passing the exam and disqualify you from being considered for this position.

  • Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
  • Experience: interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.
  • Ability to type 60 wpm or more
  • Experience taking meeting minutes
  • Experience composing documents
  • Advanced Microsoft Word skills

Supplemental Information

Please attach your resume or provide additional information with your application which supports your selections to your answers on the exam.

Additional Qualifications: Are not required; however, having the minimum qualifications and the education and/or experience below will increase your score.

  • Experience working with SharePoint software.
    Gained by at least 6 months experience using this software in a work setting.
  • Experience providing administrative support to an administrator, director, or senior staff member to include such duties as coordinating administrative committees; handling communications dealing with highly sensitive, confidential, and/or political issues; applying extensive knowledge of departmental programs & objectives; and/or receiving inquiries and determining priorities for an administrator, director or senior staff member. Gained by at least two years of related work experience.
  • Experience with Power Point. Gained by at least one year of work experience which required use of presentation software such as Microsoft Publisher and PowerPoint.
  • Experience working with Microsoft Outlook. Gained by at least 1 year of experience using Microsoft Outlook to create and sort mail, contacts and tasks; create and book meetings and conference rooms; and planning and coordinating schedules by invitation.


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Hiring is done without regard to race, color, religion, national origin, sex, age or disability. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263.

Preference may be given to veterans who qualify under state and federal laws and regulations.

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