New job Admin Asst,Inter in New Mexico | 2021

Admin Asst,Inter

Company : New Mexico State University
Salary : $13.24 an hour
Location : New Mexico

Full Description

New Mexico State University is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexico’s Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the state’s NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.

Job Duties and Responsibilities

In addition to the standard duties as listed, this position is responsible for assisting the public, department members and students with a variety of curricular and production related situations; creation and distribution of promotional materials which may include programs, flyers, and posters for the department program, productions, and fundraisers; creation or requisition of certificates and awards; scheduling and monitoring certain spaces and equipment; gathering and analysis of patron data related to productions; updating/managing the departmental website with advanced web skills; and arranging catering for events.

Classification Summary

Under direct supervision, provides administrative support to an Academic Department Head/Director or equivalent level supporting a department or group of professionals. Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables. Receives and responds to routine correspondence following established procedures not requiring management review. Requires the ability to exercise independent judgment and employ basic reasoning skills.

Classification Standard Duties

Provides administrative/secretarial support such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries; Schedules and coordinates meetings, events, interviews, and appointments, for supervisors, which may include coordinating travel and lodging arrangements; Leads and trains lower graded staff and/or student employees, as required; Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems; Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings; Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed; Requisitions supplies, printing, maintenance, and other services; Assists unit management and staff in problem solving, project planning, and development and execution of stated goals and objectives; Posts, balances, monitors, and reconciles internal department/division monthly ledgers, budgets, and financial reporting system reports; may prepare drafts of budget planning documents; may serve as department/division bookholder and/or paymaster; may manage petty cash disbursements and reconciliations; Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports; Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to routine written inquiries; Performs miscellaneous job-related duties as assigned.


Knowledge of administrative and clerical procedures, Knowledge of supplies, equipment, and/or services ordering and inventory control; Knowledge of general accounting principles.


Records maintenance skills; Database management skills; Word processing and/or data entry skills; Organizing and coordinating skills; Receptionist skills.


Ability to gather data, compile information, and prepare reports; Ability to communicate effectively, both orally and in writing; Ability to gather and analyze statistical data and generate reports; Ability to maintain calendars and schedule appointments; Ability to analyze and solve problems; Ability to lead and train staff and/or students; Ability to make administrative/procedural decisions and judgments; Ability to create, compose, and edit written materials; Ability to record and transcribe meeting minutes.

Required Education

High School diploma or GED certificate.

Required Experience

Three (3) years of experience related to the standard duties as outlined.

Equivalency Completion of a post-secondary degree or certificate may substitute for years of experience. Preferred Qualifications

Advanced skills in the ability to update, manage, upload photos, new information and execute design for departmental website; skills with creating and/or assembling graphic art for documents; skill with creative software; experience planning public events including room reservations, and community outreach; experience with soliciting advertisers and creating ad copy for production programs.

Required Certification/License Special Requirements Other Departmental Requirements Standard Work Schedule Standard (M-F, 8-5) If not a Standard Work Schedule, please describe

During special events, time may be flexed in order to accommodate evening or weekend hours as needed.

Physical Work Location State NM-New Mexico Physical Work Location County, if in New Mexico DA-Dona Ana Work Site Contingent Upon Funding Not Applicable Bargaining Unit Eligible Posting Announcement Statement This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME). Tenure Track No Posting Date 03/19/2021 Closing Date 04/09/2021 Anticipated Job Begin Date (optional) 05/03/2021 Anticipated Job End Date, if applicable (optional) Open Until Filled No Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Quicklink for Posting
Work is normally performed in a typical interior/office work environment.

Physical Effort
Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements
Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.

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