New job ACCOUNTS PAYABLE CLERK in Texas | 2021

ACCOUNTS PAYABLE CLERK

Company : Poteet Independent School District
Salary : Details not provided

Full Description

Primary Purpose:

Work under general supervision and follow established procedures to process purchase orders and invoices and maintain accounting records. Assist in the prompt and accurate payment of all expenses incurred by the district.


Qualifications:

Education/Certification:

High school diploma or GED


Special Knowledge/Skills:

Knowledge of basic accounting and purchasing procedures

Ability to use calculator (10-key by touch)

Ability to use personal computer and software to develop spreadsheets and do word processing

Effective communication and interpersonal skills


Experience:

One year accounting or bookkeeping experience


Major Responsibilities and Duties:

Accounting / Purchasing

  • Receive and process all accounts payable invoices, requisitions, purchase orders, receipts for advancements, and vendor information in a timely manner and in accordance with established procedures.

  • Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.

  • Detect and resolve problems with incorrect orders, invoices, and shipments.

  • Communicate with district personnel and vendors regarding questionable and/or outstanding invoices and other information as necessary.
  • Confirm balances in accounts for all requisitions.

  • Prepare and process invoices in a timely manner.

  • Process annual reports and forms for vendors as required by the federal government.

Records and Reports

  • Maintain copies of checks, requisitions, invoices, and purchase orders.

  • Maintain vendor files when changes occur and set up new accounts.

  • Maintain fixed asset inventory records for the district.

  • Keep records up to date.

Other

  • Prepare correspondence using personal computer.

  • Receive incoming calls, answer questions, and direct calls to the proper party.

  • Keep informed of and comply with state and district policies and regulations concerning primary job functions.

  • Perform other duties as assigned.

Supervisory Responsibilities:

None.


Equipment Used:

Copier, calculator, computer, and printer.


Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions. Repetitive hand motions; prolonged use of computer.


Primary Location
District Wide

Salary Range
Per Year

Shift Type
Full-Time

Job Contact Information
Name
Amanda Gonzales

Title
Ex. Director of B & O

Phone
830-742-3567

Email
agonzales@poteetisd.org


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Source : Indded